Courses & events coordinator
7260-Johnson & Johnson Medical B.V. Legal Entity
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Benefits offered by this job
Job summary
Johnson & Johnson is seeking a Courses & Events Coordinator for the DePuy Synthes Education team to coordinate end-to-end education courses and events in the Amersfoort/Utrecht region. You will ensure speed, clarity, compliance and strong stakeholder alignment across HCC, finance, suppliers and customers.
You will own timelines, approvals, contracts, logistics and evidence collection, elevating bottlenecks early and following through to closure.
Qualifications
- Strong organizational and time management skills with attention to detail.
- Strong ownership and accountability; follows through to completion.
- Ability to work with urgency while maintaining accuracy and compliance.
- Excellent analytical and problem-solving skills.
- Ability to identify bottlenecks and escalate when needed.
- Exceptional written and oral communication skills.
- Fluent in English; strong Dutch and French language skills.
- Proficiency in Office, Teams, Zoom, Excel and PowerPoint.
- Experience with SAP/Concur is desirable.
Responsibilities
- Act as the operational point of contact for stakeholders; manage timelines and approvals.
- Communicate roles, responsibilities, deadlines and next steps clearly.
- Identify bottlenecks and expedite timely decisions or actions.
- Drive standardization in event coordination for speed and clarity.
- Produce documents, briefing papers and reports to support activities.
- Own compliant execution of education processes, with evidence collection and payment closure.
- Lead or contribute to projects supporting Education objectives.
- Coordinate development of educational materials and translations.
- Handle registrations, record keeping and follow up for commercial education.
- Support onboarding activities linked to education processes.
Skills
Tools
Job description
At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Medical Affairs Group
Professional Medical Education
Business Enablement/Support
Amersfoort, Utrecht, Netherlands
The Courses & Events Coordinator is responsible for the end-to-end operational coordination of education courses and events within the new DePuy Synthes organization. The role ensures that education activities are planned and executed with speed, clarity, compliance and strong stakeholder alignment. This role requires a proactive and solution-oriented mindset, with ownership for timelines, approvals, contracts, logistics, evidence collection and payment closure. The coordinator is expected to identify bottlenecks early, elevateclarify when decisions are needed, and follow through until actions are completed. This role is not eligible for sales incentives/sales commissions.
This role will be part of the new DePuy Synthes organization. In this environment, speed, ownership and clear accountability are critical to how we operate. The Courses & Events Coordinator is expected to take responsibility for moving processes forward, proactively resolving or escalating bottlenecks, and ensuring timely, compliant execution of education activities in close collaboration with local and EMEA stakeholders. The role is expected to actively contribute to a culture of speed, clarity and accountability by making processes easier to navigate and by ensuring that open actions are clearly owned and followed through.
- Act as the operational point of contact for internal and external stakeholders, including business, marketing, education, HCC, finance, suppliers and customers;
- Ensure clear communication of roles, responsibilities, deadlines and next steps to all stakeholders involved;
- Identify process bottlenecks and expedite timely when decisions, approvals or actions are needed;
- Drive standardization and simplification in event coordination processes to increase speed, clarity and efficiency;
- Produce relevant documents, briefing papers, reports and presentations to support education activities;
- Own compliant execution of the HCC process flow for Courses & Events, including follow-up on approvals, questions, agreements/contracts, evidence collection and payment closure.
- Additional Lead or contribute to specific projects in support of Education strategic objectives;
- Coordinate the timely development of educational materials, including brochures, posters, banners and translations;
- Handle requests for commercial education, including registrations, record keeping and follow up;
- Support onboarding activities for new hires where directly linked to education processes or systems;
- Support ad hoc operational requests only when directly connected to education activities and agreed priorities.
- Connect: Build strong relationships with internal and external stakeholders to enable fast, clear and compliant execution;
- Understand stakeholder needs and translate them into practical, well-organized education activities;
- Maintain a strong understanding of the regulatory and HCC environment relevant to education events.
- Shape: Contribute to building the new DePuy Synthes organization by simplifying ways of working and reducing unnecessary complexity;
- Challenge existing processes where they slow down execution, and propose practical improvements.
- Lead: Demonstrate ownership, accountability and follow-through without relying on formal authority; Steer stakeholders with different priorities and ensure that decisions, actions and deadlines are clear; Drive accuracy, compliance and excellence in execution while maintaining speed.
- Deliver: Deliver education activities on time, within agreed scope and in line with compliance requirements; Create a sense of urgency on key activities and follow up until completion; Continuously improve coordination, planning and process capabilities.
- Strong organizational and time management skills with attention to detail;
- Strong sense of ownership and accountability; follows through until completion;
- Ability to work with urgency while maintaining accuracy and compliance;
- Excellent analytical and problem-solving skills;
- Ability to identify bottlenecks, make practical decisions within agreed frameworks and elevate when needed;
- Exceptional written and oral communication skills;
- Ability to grasp new concepts quickly and simplify complex processes;
- Fluent in English.
- Strong Dutch and French language skills required;
- Strong level in Office, Teams, Zoom, Excel and PowerPoint.
- Experience with SAP/Concur is desirable;
- Ability to work under pressure and to tight deadlines;
- Excellent interpersonal skills and proactive stakeholder management;
- Ability to work on own initiative in a fast-moving environment;
- Discretion and a strong understanding of confidentiality requirements.
- Knowledge of the current market healthcare landscape;
- Experience in organizing educational or marketing events;
- Experience working for a mid-size or multinational company.
- Internal: Education Lead Business Unit Director Marketing team Sales managers Commercial Excellence Team
- External: Education Suppliers Venue vendors Event organizers Customers HCP’s & non-HCP’s Event/Booking Agencies Printing/Translation Agencies
- Accountability, Business Behavior, Business Savvy, Channel Partner Enablement, Diary Management, Goal Attainment, Issue Escalation, Learning Materials Development, Medical Affairs, Medical Communications, Partner Onboarding, Process Oriented, Project Management, Time Management, Training Delivery Methods, Training People
- Accountability, Business Behavior, Business Savvy, Channel Partner Enablement, Diary Management, Goal Attainment, Issue Escalation, Learning Materials Development, Medical Affairs, Medical Communications, Partner Onboarding, Process Oriented, Project Management, Time Management, Training Delivery Methods, Training People
€38,300.00 - €61,410.00
- an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions.
- Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health.
- We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans.
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