Contract Management Intern

HeadFirst Group; Hoofddorp; On-site; EUR 4,000 - 6,000; Part time

Benefits offered by this job

Vacation pay 8.33%

Hybrid working 60/40 (3 days office, 2

Premium-free pension

Performance bonus (1-2 months' salary)

Monthly extras

Job summary

HeadFirst Group in Hoofddorp, North Holland, Netherlands, invites an enthusiastic Contract Management Intern to learn how contracts for thousands of professionals are drafted, activated, renewed, and closed. You will observe and participate in payroll, invoicing, and time-tracking processes, gaining insight into compliance and efficiency across Europe.

You will be embedded in a team that values detail, structure, and proactive problem solving, with real exposure to contract management systems

Qualifications

• Enrolled in a vocational (MBO) or higher vocational (HBO) program related to business/administration.
• Detail-oriented with a focus on process and structure.
• Fluent in Dutch and English (spoken and written).
• Available at least 4 days per week for a minimum of 5 months.

Responsibilities

• Assist with drafting, reviewing, and processing contracts for external professionals.
• Monitor contract progress and completeness; flag actions needed.
• Assist with contract renewals, rate changes, and assignment adjustments.
• Ensure accurate recording and data quality in management systems.
• Answer questions from clients, suppliers, and professionals about contracts and processes.
• Identify bottlenecks and suggest improvements to processes.

Skills

Attention to detail

Structured approach

Dutch language

English language

Initiative

Time management

Education

MBO/HBO program enrollment

Job description

Contract Management Intern

Hoofddorp, North Holland, Netherlands

€

-

32 - 40 hours

Recruitment, US

HeadFirst Group is a leading international HR service provider that helps organizations professionally manage both permanent and flexible work arrangements. This includes matching independent professionals with clients, handling the entire hiring process on their behalf, and advising organizations on their staffing needs. Every day, thousands of professionals work for hundreds of clients across Europe through HeadFirst Group.

Are you detail-oriented, do you value structure, and do you want to know exactly how contracts for thousands of professionals across Europe are handled correctly and on time? If so, this internship at Contract Management is an excellent place to learn just that.

The Contract Management team ensures that the deployment of external professionals at our clients worldwide is consistent, compliant with laws and regulations, and efficient: from drafting and activating contracts to renewals, rate changes, and closing out assignments. Contract Management serves as the linchpin between clients, suppliers, and independent professionals, ensuring that all follow-up processes—such as payroll processing, invoicing, and time tracking—can begin at the right time. As an intern, you’ll be right in the thick of this process. You’ll also have the opportunity to observe the teams further down and earlier in the chain.

What will you do?

• You will assist with drafting, reviewing, and processing contracts for external professionals.

• You monitor the progress and completeness of contracts and flag when action is needed.

• You will assist with processing contract renewals, rate changes, and adjustments to the assignment.

• You will ensure accurate recording, documentation, and data quality in our systems.

• You will answer questions from clients, suppliers, and independent professionals regarding contracts and the contracting process.

• You identify bottlenecks and recurring issues, and actively contribute ideas for process improvements.

Who does this sound like?
You’re enrolled in a vocational (MBO) or higher vocational (HBO) program, such as Business Administration, Business Management, Human Resources, Law (SJD), Office Management, or Commercial Economics. These are examples, not strict requirements: are you pursuing a different program that you think would be a good fit for this internship? Be sure to tell us why, and we’d be happy to review it with you. After all, who you are is even more important than your field of study:

• You are detail-oriented and value structure and clear processes.

• You're curious and want to know how an organization works as a whole, not just your own role within it.

• You find it interesting to see how rules and agreements are applied in practice.

• You communicate effortlessly in Dutch and English, both verbally and in writing.

• You’ll be able to keep track of everything, even when multiple cases are ongoing at the same time.

• You take the initiative instead of waiting for someone to ask you.

• You must be available at least 4 days a week for at least 5 months.

This is what you get from us

• Vacation pay and days off You will receive 8.33% vacation pay and are entitled to 27 vacation days per yearbased on full-time employment. This gives you plenty of time to recharge your batteries.
• Hybrid working We support hybrid working and apply a 60/40 split, whereby full-time employees spend three days at the office and two days working from home.
• Premium-free pension We pay your entire pension premium. This means you accrue pension without having to contribute to it yourself. As a result, you are left with a higher net salary.
• Performance bonus Depending on your performance and that of HeadFirst Group, you may receive an annual bonus of one or two months' salary.
• Monthly extras You will receive a monthly allowance for internet, a vitality budget, a contribution towards lunch, and support in setting up your home office.

What we expect from you

What will you learn during this internship?

• How the entire contract process for international flexible work is structured, from drafting to completion.

• How laws, regulations, compliance, and risk management are reflected in day-to-day work.

• How to work with contract management systems that are actually used by a major HR service provider.

• How to Communicate Professionally with Clients, Suppliers, and Independent Professionals.

• How the flex market and the deployment of professionals work, as seen through the lens of recruitment, the Support Desk, success management, and partner management.

Practical Information

• Start date: to be determined.

• Duration: at least 5 months.

• Requirements: at least 4 days per week.

• Internship stipend: up to €500 per month based on a 5-day workweek, calculated on a pro-rata basis. If you’re interning 4 days a week, you’ll receive €400 per month.

  What do we offer you?

• An internship where you actually get to do something—not just a “fetch-coffee” internship.

• A view of the entire chain: recruitment, the Support Desk, success management, and partner management.

• A casual work environment with short lines of communication and coworkers who make time for you.

• Good guidance, with room for your own ideas and initiative.

Interested?
Would you like to quickly learn how contract management really works while also gaining a broad perspective on the rest of the organization? Then apply for this internship, and who knows—you might be joining us soon.

Do you have a question?

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