Cluster C&E Billing Coordinator

Hotelprofessionals - Hilton The Hague; Den Haag; On-site; EUR 42,000 - 60,000; Full time

Job summary

Hilton The Hague is seeking a detail‑oriented Cluster C&E Billing Coordinator to oversee the billing lifecycle for Groups, Meetings & Events across the cluster, including Hilton The Hague, Hilton Rotterdam and DoubleTree by Hilton Royal Parc Soestduinen.

You will ensure invoices are accurate, revenue properly allocated, and client billing queries handled professionally. The role reports to the Groups, Conferences & Events Manager and collaborates with Finance and Operations teams.

Qualifications

• Previous experience in event billing, hotel finance, Groups & Events administration, or a related role.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Fluency in English is required; Dutch is considered a strong advantage.
• Experience with Delphi FDC, PEP PMS and Hilton systems is an advantage.
• Degree in Hospitality, Business Administration, Finance, or related field preferred.

Responsibilities

• Billing lifecycle management for Groups, Conferences & Events in the cluster.
• Ensure invoices are processed accurately and on time.
• Record revenue allocations and handle client queries professionally.
• Create secure payment links and support clients with payment processes.
• Support month-end closing procedures and deadlines.
• Review invoices and ensure proper posting in hotel systems.
• Maintain accurate digital and physical records related to event billing.

Skills

Attention to detail

Organizational skills

Time management

Customer service

Communication skills

English fluency

Education

Hospitality/Business/Finance degree

Tools

Delphi FDC

PEP PMS

Microsoft Excel

Hilton systems

Job description

Cluster Groups, Conferences & Events team is looking for a Cluster C&E Billing Coordinator!

Are you a detail-oriented and financially minded professional who enjoys working in a dynamic hospitality environment? Do you have a passion for accuracy, administration, and delivering excellent customer service? Then we are looking for your talent!

For our Cluster Groups, Conferences & Events department, we are looking for an organized and proactive Billing Coordinator who will be responsible for the accurate and timely billing of all Groups, Meetings & Events business across our cluster hotels: Hilton The Hague, Hilton Rotterdam, and DoubleTree by Hilton Royal Parc Soestduinen.

As a Cluster C&E Billing Coordinator, you will report to the Groups, Conferences & Events Manager and work closely with the Commercial, Finance, and Operations teams to ensure all event revenues are accurately invoiced and recorded.

What will I be doing?

As Cluster C&E Billing Coordinator, you will be responsible for the billing lifecycle of all Groups, Conferences & Events business within the cluster. You will ensure invoices are processed accurately and on time, revenue is correctly allocated, and client queries are handled professionally.

Your main responsibilities include:

• Following up on outstanding Pro Forma payments and confirming receipt before events.
• Preparing accurate final invoices based on signed contracts, BEOs, and event consumption.
• Ensuring all attendance numbers, additional services, and incidental charges are recorded and invoiced correctly.
• Delivering final invoices within five days after the conclusion of an event.
• Reviewing DocMX daily and ensuring invoices are indexed and processed correctly.
• Managing customer billing queries and resolving discrepancies in a timely and professional manner.
• Processing refunds promptly once required documentation has been received.
• Creating secure payment links through PayByLink and supporting clients with payment processes.
• Ensuring all event revenue is accurately posted and reconciled within hotel systems.
• Supporting month-end closing procedures and meeting all finance-related deadlines.
• Checking out group master accounts with zero balances from PEP PMS Front Desk.
• Reviewing commission invoices and supporting commission forecasting.
• Participating in credit meetings and collaborating closely with the Finance team.
• Maintaining accurate digital and physical records related to event billing.
• Communicating effectively with internal departments to ensure seamless billing and revenue processes.
• Supporting ad hoc administrative and reporting tasks as required by the business.

What are we looking for?

For the position of Cluster C&E Billing Coordinator, we are looking for:

• Full-time availability.
• Previous experience in event billing, hotel finance, Groups & Events administration, or a related role.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience working with Delphi FDC, PEP PMS and related Hilton systems is an advantage.
• Good knowledge of Microsoft Excel and financial reporting tools.
• Fluency in English is required; Dutch is considered a strong advantage.
• Ability to work independently while maintaining strong collaboration with commercial and operational teams.
• Experience within Hilton Worldwide or another international hotel company is an advantage.
• A degree in Hospitality, Business Administration, Finance, or a related field is preferred.

What can you expect in this role?

• A competitive salary package based on experience and qualifications.
• A full-time contract with development opportunities and career growth within Hilton.
• Employee discounts on Hilton Worldwide hotel rooms through our international travel program.
• Employee discount of 50% on Food & Beverage at participating Hilton hotels worldwide.
• Travel allowance.
• Annual team outings, staff events, and regular team member activities.
• Access to Hilton University and global learning platforms.
• The opportunity to work within a cluster environment, gaining exposure to multiple properties and commercial functions.
• Office location flexible within the cluster, supporting Amsterdam Schiphol, Rotterdam, and Soestduinen.

What will make you successful?

Successful candidates demonstrate:

Customer Focus

• Anticipating client needs and exceeding expectations.
• Building strong customer relationships through responsive and professional communication.
• Resolving billing enquiries efficiently and accurately.

Living the Values

• Demonstrating integrity, accountability, and professionalism in every interaction.
• Taking ownership of responsibilities and maintaining Hilton brand standards.
• Supporting a positive and collaborative team culture.

Collaboration

• Building effective working relationships across Commercial, Operations, and Finance teams.
• Sharing information proactively and supporting colleagues when needed.
• Maintaining open communication and fostering teamwork across multiple hotels.

Judgment

• Using facts, data, and attention to detail to make sound decisions.
• Identifying discrepancies and resolving issues efficiently.
• Managing sensitive financial information with discretion and accuracy.

Results Focus

• Delivering invoices within agreed timelines.
• Ensuring revenue capture and financial accuracy.
• Contributing to efficient month-end processes and business performance.
• Continuously seeking opportunities to improve processes and efficiency.

Why Hilton?

Hilton is the leading company in the international hospitality industry. For over a century, Hilton has offered business and leisure travelers exceptional accommodation, service, and value. Our vision to fill the earth with the light and warmth of hospitality unites us as one team, and our Team Members are at the heart of everything we do.

Join our Cluster Groups, Conferences & Events team and play a key role in delivering accurate billing, outstanding service, and commercial success across our hotels.

Uren: Fulltime

Dienstverband: fulltime

Type vacature: Intern

Vaardigheden

• Er is geen minimale opleiding vereist
• Je beheerst Engels

Wat wij bieden

Contract: fulltime