Clinical Trial Administrator

BrioHealth BV; Amsterdam; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

BrioHealth Solutions is a growing medical device company developing innovative technologies for patients with advanced heart failure, with an international team and operations in Amsterdam.

We are seeking a highly organized Clinical Trial Administrator to support the Clinical Operations team, handling TMF activities, trial documentation, study tracking, and site coordination in a small, collaborative setting.

Qualifications

• Experience in clinical research or regulated environments is preferred.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Maintain Trial Master File (TMF) documentation.
• Prepare and file clinical trial documentation.
• Support collection of essential documents from sites and vendors.
• Assist study start-up, ongoing administration, and close-out activities.
• Maintain study trackers and document repositories.
• Coordinate study meetings and training activities.
• Support logistics for investigational medical devices and materials.

Skills

TMF management

Documentation

Organization

Communication in English

Clinical operations

Education

Bachelor's degree in life sciences or related field

Tools

Microsoft Office

SharePoint

Job description

BrioHealth Solutions is a growing medical device company developing innovative technologies for patients with advanced heart failure. With an international team and operations in Amsterdam, we are looking for a highly organized and proactive Clinical Trial Administrator to support our Clinical Operations team and expanding clinical trial activities.

This is a hands-on role within a small, collaborative team. You will support the day-to-day administration of our clinical studies, including Trial Master File (TMF) activities, clinical documentation, study tracking, and coordination with study sites and other partners.

The role is well suited to someone who enjoys working in a dynamic environment, takes ownership of their work, and can manage multiple priorities with a high level of accuracy and attention to detail.

What You’ll Do

• Maintain Trial Master File (TMF) documentation, ensuring clinical trial records are complete, accurate, appropriately filed, archived, and readily accessible in accordance with company procedures and Good Clinical Practice (GCP).
• Prepare, distribute, track, collect, and file clinical trial documentation.
• Support the collection and follow-up of essential documents from clinical study sites, investigators, vendors, and other study partners.
• Support the Clinical Operations team with study start-up, ongoing study administration, site documentation, and study close-out activities.
• Maintain study trackers, action logs, SharePoint sites, shared folders, and other clinical document repositories.
• Track outstanding documentation and study activities and support timely follow-up with internal and external stakeholders.
• Coordinate study meetings, training activities, and other clinical trial-related activities as needed.
• Support the logistics, distribution, tracking, and inventory management of investigational medical devices and related clinical materials.
• Provide additional operational and administrative support to the BrioHealth team as needed.

What You Bring

• Previous experience in clinical research, medical devices, pharmaceuticals, healthcare, or another regulated environment is preferred.
• Experience with clinical trial documentation and/or Trial Master File management is an advantage.
• Strong organizational skills with excellent attention to detail and accuracy.
• Strong computer skills and experience with Microsoft Office and document management platforms; experience with Microsoft SharePoint is preferred.
• Ability to manage multiple priorities and follow activities through to completion.
• Proactive and dependable, with a strong sense of ownership and accountability.
• Ability to work independently while collaborating effectively within a small, international team.
• Excellent written and verbal communication skills in English.
• Dutch and/or German language skills are an advantage.
• Comfortable working in a growing organization where priorities and responsibilities may evolve.

Working Arrangements

• Flexible working hours, with availability across most working days preferred to provide continuity for ongoing clinical activities.
• Hybrid position based in Amsterdam, Netherlands, with regular presence in our Amsterdam office (more than 50% of working time).