Bsc: Internship AI - Crack the Meeting Planning Puzzle with AI

Canon Production Printing GmbH & Co; Venlo; Remote; EUR 4,700 - 6,400; Part time

Benefits offered by this job

€500 monthly internship compensation

Travel cost compensation

Networking with professionals

Job summary

Canon Production Printing GmbH & Co in Venlo, Netherlands, invites you to an AI internship focused on cracking the meeting planning puzzle. You will map the current annual planning workflow, identify automation opportunities, and build a practical prototype within the Microsoft Power Platform, collaborating with R&D secretaries and the PMO team.

You’ll explore scheduling logic, AI-assisted interpretation of requests, and changes handling.

Qualifications

• You are studying Computer Science, Artificial Intelligence, Business IT, Data Science, Industrial Engineering or a related subject, preferably at bachelor’s or vocational level.
• Basic experience with programming or low-code automation and working with structured data.
• Able to analyse a process, translate user needs into clear requirements and test ideas systematically.
• Familiarity with AI tools, scheduling or optimisation methods, or platforms such as Microsoft Power Automate and SharePoint is advantageous.
• Availability for 3 to 4 months for a minimum of 4 days per week as of February.

Responsibilities

• Understand and structure the current workflow for annual planning and subsequent changes with secretaries and PMO.
• Build and explore prototype in Microsoft Power Platform, exploring automation and AI for interpreting incoming requests.
• Handle changes to rescheduling, cancellations, or adjustments while keeping the secretary in control.
• Test the prototype with representative scenarios and document limitations and maintenance instructions.

Skills

Programming basics

Low-code automation

Data analysis

English communication

User collaboration

Education

Bachelor’s or vocational program in CS/AI/IT

Tools

Microsoft Power Automate

SharePoint

Power Platform

Job description

Bsc: Internship AI - Crack the Meeting Planning Puzzle with AI

40 managers. A year of meetings. Plans that keep changing. Can you crack the puzzle?
Can you turn AI and automation into a secretary’s biggest time-saver?

Your assignment
Planning a full year of management meetings is a complex puzzle. Around 40 executive R&D managers take part in 13–15 different recurring meeting types. Starting in October, meeting requests arrive at the senior vice president’s secretaries, including proposed dates, times and participants. The secretaries manually bring these requests together into an annual overview and coordinates dates and times to fit the managers’ calendars. Once the initial overview is complete, change requests need to be handled throughout the year, keeping the schedule up to date and checking the impact on other meetings and participants.

Your challenge is to explore how automation and AI can support both the initial annual planning and the handling of subsequent change requests within our Microsoft Power Platform environment. Working closely with the R&D secretaries and under the guidance of the PMO team, you will translate real planning needs into a practical, easy-to-use prototype. The technical approach must fit the people who will maintain the solution after the internship. You will focus on five connected areas:

Understand and structure. Map the current workflow for annual planning and subsequent changes together with the secretaries and the PMO team. Identify the stakeholders, scheduling rules and exceptions, and organise meeting requests, recurrence patterns and participant information in a structured overview. Translate the findings into clear user and solution requirements.
Clarify ownership and maintenance. Bring together the relevant stakeholders to discuss who could maintain and support the solution after the internship. Help the stakeholders identify the technical skills, available capacity and responsibilities needed for future maintenance and support. Support them in reaching an agreement. Use the outcome to select an appropriate technical approach within the Microsoft Power Platform environment that matches the skills and capacity of the future maintainers.

Build and explore. Compare suitable approaches within the Microsoft Power Platform environment and develop a prototype that fits the agreed maintenance ownership and capabilities. Explore where automation can handle repetitive steps and where AI can help interpret incoming requests. Investigate how scheduling logic can flag conflicts and suggest alternative dates and times, with the secretary reviewing and approving proposals.

Handle changes. Extend the prototype to capture and track change requests after the initial overview is complete, such as rescheduling, cancellations, additional meetings or changes to participants. Assess the impact on existing meetings and recurring series, flag new conflicts and propose adjustments that minimise disruption. Keep the secretary in control of approvals, update the overview with approved changes and support clear communication of those changes to affected participants.

Test and hand over. Test the prototype with representative scenarios covering initial planning and subsequent change requests, including changes to individual meetings and recurring series. Assess its usefulness, reliability and potential to reduce manual work. Document its limitations and provide clear user and maintenance instructions tailored to the agreed future maintainers. Validate with them that they can maintain the solution and complete the agreed knowledge transfer and handover. Handle calendar and participant information with appropriate care.
This assignment combines technology with a real organisational challenge. You will help shape the approach, work directly with the person who will use it, and turn your ideas into a tangible prototype—not just a theoretical recommendation.

Your profile
You are curious about how business processes work and how they can be improved. You enjoy turning complex challenges into simple, useful solutions and are excited to explore how AI, automation and data can make people’s daily work easier.
For this internship, we are looking for the following knowledge and skills:

• You are studying Computer Science, Artificial Intelligence, Business IT, Data Science, Industrial Engineering or a related subject, preferably at bachelor’s or secondary vocational level.
• You have basic experience with programming or low-code automation and working with structured data. Experience from coursework or personal projects is welcome; professional experience is not required.
• You can analyse a process, translate user needs into clear requirements and test your ideas systematically. You communicate clearly in English, enjoy collaborating with non-technical users and pay attention to usability, documentation and data privacy.
• Familiarity with AI tools, scheduling or optimisation methods, or platforms such as Microsoft Power Automate and SharePoint is an advantage, but you do not need to be an expert in all of them.
• As of February, you are available for 3 to 4 months for a minimum of 4 days per week

What’s in it for you?

• A challenging assignment with skilled coaching
• Internship/ Graduation compensation of €500,- per month
• Travel cost compensation if you don’t have an ‘OV-weekcard’
• The possibility to network with professionals inside and outside your field of expertise, thanks to our diversity of disciplines which you will work with

What do we stand for?

We develop and manufacture high-tech printing products and workflow software for the commercial printing market as part of Canon, a global leader in imaging technologies. With around 3,300 employees across three continents and our headquarters in Venlo, the Netherlands, we innovate to create high-quality solutions that add color to the world. Guided by the philosophy of Kyosei—living and working together for the common good—our culture is built on openness, collegiality, trust and stability. We empower our people to grow, take initiative, and make an impact.
With our company values collaboration, innovation and ownership, we strive to bring out the best in each other, expand boundaries and feel empowered to take ownership of our work.
Further information about Canon Production Printing is available at cpp.canon .