Associate Editorial Contracts and Payments Coordinator

Elsevier; Amsterdam; On-site; EUR 42,000 - 61,000; Full time

Job summary

Elsevier seeks an Associate Editorial Contracts and Payments Coordinator in Amsterdam. You will create and manage editorial contracts, administer payments, and coordinate financial arrangements with internal publishers and external customers to ensure compliance and timely processing.

The role emphasizes organization, teamwork, and proficiency with technical tools, with a focus on accuracy, stakeholder communication, and proactive problem solving in a globally connected publishing environment.

Qualifications

• Fluency in Spanish is required.
• Good English communication skills, both spoken and written.
• Proficiency in technical tools and ability to learn new systems quickly.
• Results oriented with a proactive problem-solving approach.

Responsibilities

• Administer payments and manage editorial contracts: process and manage payments related to editorial contracts while creating, overseeing, and maintaining contracts for assigned journals to ensure compliance with guidelines.
• Set up financial arrangements before deadlines, collaborating closely with internal publishers to ensure a timely setup.
• Budget management: monitor budget expenditures and provide guidance to publishers on budget-related queries.

Skills

Spanish fluency

English communication

Attention to detail

Technical tools

Tools

Technical tools

Job description

Associate Editorial Contracts and Payments Coordinator

About our Team

The team is passionate, collaborative, and high-performing, dedicated to the development and success of the team in a booming and vibrant industry. We value creativity, autonomy, and accountability, working together to deliver exceptional results. The environment is supportive, with a strong focus on teamwork and innovation, ensuring that each member’s contributions are valued and impactful.

About the Role

In this role, you will be responsible for creating and managing editorial contracts, administering payments and overseeing financial arrangements. The position involves collaboration with (internal) publishers and external customers while ensuring compliance. This is an entry level role, candidates should demonstrate good organizational skills, eye for detail, teamwork and proficiency in technical tools.

Responsibilities

• Administer payments and manage editorial contracts: process and manage payments related to editorial contracts while creating, overseeing, and maintaining contracts for assigned journals to ensure compliance with established guidelines.
• Set up financial arrangements: establish and schedule financial arrangements before deadlines, collaborating closely with internal publishers to ensure a smooth and timely setup process.
• Budget management: monitor budget expenditures and provide guidance to publishers on budget-related queries, making recommendations for adjustments as necessary.
• Ensure compliance : maintain adherence to compliance standards and best practises, while organizing records and documentation related to contracts and financial arrangements for accuracy and accessibility.
• Collaboration and communication : work closely with colleagues and external customers to address contract and payment inquiries.

Requirements

• Fuency in Spanish is required.
• Professionalism, organizational skills and attention to detail.
• Proficiency in technical tools and ability to learn new systems quickly.
• Good English communication skills, both spoken and written, and customer focus to be able to work with multiple stakeholders, both internally and externally.
• Basic knowledge of AI concepts and familiarity with AI technical tools.
• Results orientation, proactive approach to problem-solving and focus on achieving set objectives.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

About the business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

Primary Location Base Pay Range: NLD Amsterdam (Radarweg) €36,900 - €61,400.This role is covered by the Collective Labor Agreement Publishing Industry.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

EEO Know Your Rights.