Assistant Financial Controller (ESA/ESTEC)

Octagon Professionals International; Noordwijk; On-site; EUR 55,000 - 70,000; Full time

Benefits offered by this job

Attractive remuneration package

30 vacation days + public holidays

Pension contribution

ESTEC gym and swimming pool access

Job summary

Octagon Professionals supports the European Space Agency at ESTEC in Noordwijk. The Assistant Financial Controller will assist the Business Unit and Controlling Office with transactional procurement tasks and reporting as part of ESA’s procurement process.

The role involves SAP-based workflow, financial analytics, and collaboration across departments within ESA. A bachelor’s degree and 2+ years in similar roles are required, with strong English and MS Office skills.

Qualifications

• Bachelor's in Finance, Accounting, or related field.
• ≥2 years in financial controlling, procurement, and contract management.
• Proficient in English; knowledge of another ESA language is a plus.
• Strong MS Excel and MS Outlook; proficient with ERP systems (SAP ESA-P).
• Ability to manage multiple financial processes with accuracy and compliance.
• Experience in multinational or government agency.
• Knowledge of ESA financial and procurement regulations.

Responsibilities

• Prepare, administer, and monitor procurement actions, purchase orders, and contracts.
• Manage procurement and financial processes in ESA’s SAP system (esa-p), ITPM, Excel, and other tools as required.
• Monitor assigned contracts concerning costs, payments, contract changes, deviations, and trends.
• Prepare and review management reports related to financial and contractual matters.
• Ensure data in IT PMO tools for divisional and departmental reporting is complete and accurate.
• Support the Departmental Controller in improving departmental financial and procurement processes.
• Lead changes in procurement, SLA, asset management, and workforce management processes.
• Provide financial and operational analytics to support decision-making and ad-hoc analyses.
• Offer knowledge-based support to department management regarding ESA’s internal financial processes, instructions, and regulations.

Skills

Financial controlling

Procurement

Contract management

SAP (ESA-P)

Excel

MS Outlook

MS Office

English language

Multinational experience

Communication skills

Education

Bachelor's degree in Finance/Accounting/Business

Tools

ESA-P SAP

Job description

We are seeking Assistant Financial Controllers to join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC).

The successful candidates will provide support to the Business Unit and Controlling Office. The purpose of this Support Service is to perform the administrative transactional tasks and reporting as part of the procurement process in the Corporate Directorates supporting the Business Unit Office(s) and Organizational Units within ESA Directorates.

Please, be aware that the successful candidate will be employed by Octagon Professionals.

Key Responsibilities:

• Prepare, administer, and monitor procurement actions, purchase orders, and contracts (including CCNs).
• Manage procurement and financial processes in ESA’s SAP system (esa-p), ITPM, Excel, and other tools as required.
• Monitor assigned contracts concerning costs, payments, contract changes, deviations, and trends.
• Prepare and review management reports related to financial and contractual matters.
• Ensure completeness and accuracy of data in IT PMO tools for divisional and departmental reporting.
• Support the Departmental Controller in reviewing and improving departmental financial and procurement processes.
• Lead changes in procurement, customer service management (SLA), asset management, and workforce management processes.
• Provide financial and operational analytics to support decision-making and ad-hoc analysis requests.
• Offer knowledge-based support to department management regarding ESA’s internal financial processes, instructions, and regulations.

Required Skills & Qualifications:

• Bachelor’s’ in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of relevant similar working experience. Proven experience in financial controlling, procurement, and contract management;
• Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset.
• Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing (in particular MS Excel and MS Outlook)
• Proficiency in ERP systems such as SAP (ESA-P), Excel, and other financial tools.
• Ability to manage multiple financial processes while ensuring accuracy and compliance.
• Excellent communication and teamwork skills
• Experience working in a multinational organization or government agency.
• Familiarity with ESA’s financial and procurement regulations.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
• Pension contribution to a tailor-made pension scheme.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

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