Administrative Procurement Officer

Armonia Netherlands; Amsterdam; On-site; EUR 25,000 - 26,000; Full time

Benefits offered by this job

Pension scheme

8% holiday allowance

25 days annual leave

Travel allowance

Inspiring work environment

Hospitality Academy training

Social events and company parties

Job summary

TCS Netherlands is seeking a Procurement Specialist to manage non-IT goods, services and vendor relations in Amsterdam. You will coordinate the Admin Procurement team, ensure compliant sourcing, and support budgeting and reporting across locations.

You will interact with offshore teams, ensure correct documentation for supplier payments, and drive efficiency through process improvements and contract management.

Qualifications

• Bachelor's or Master's degree, preferably in Economics, Business Administration or a related field.
• Good knowledge of MS Office, including Word, Excel, PowerPoint and Project.
• At least 2–3 years of relevant work experience, preferably in procurement, purchasing, administration or vendor management.
• Knowledge of Dutch and have a good command of English.

Responsibilities

• Coordinate activities and monitor the performance of the Admin Procurement team.
• Identify gaps in procurement processes and propose process improvements.
• Select multiple suppliers, coordinate tender processes, prepare comparative analyses for evaluation and price negotiations, and participate in negotiations and meetings with the Admin Head and Group Leads to secure the best possible terms and conditions.
• Organize Procurement Committee meetings and prepare Minutes of Meeting (MoM).
• Support the Location Head in preparing the AOP, budget planning and comparing actual results against forecasts in order to analyze variances and facilitate monthly and quarterly analyses.
• Support the forecasting and management of Admin- and building-related SWON budgets.
• Work with various systems and tools, including Global HelpDesk Change Management, GPS (Global Procurement System), the PO creation system, VMS (Vendor Management System), VCMS (Vendor Contract Management System) and IPMS (timesheets).
• Submit GPS requests with support from the offshore team and provide the required information in Excel format.
• Maintain reports and documentation related to Admin Procurement, such as Admin R&R and scorecards.
• Support invoice processing by checking whether invoices are correct, collecting the required supporting documents for verification by the Admin Head, and discussing and resolving any issues with suppliers and external stakeholders.
• Prepare the PO accrual list for review by the Admin Head.
• Take full responsibility for the Vendor Management process and conduct periodic supplier performance evaluations.
• Coordinate and monitor supplier performance and maintain positive relationships with internal and external customers and stakeholders.
• Support the preparation of supplier contracts, such as delivery contracts and maintenance contracts (AMCs), within the Admin team.
• Update process descriptions and guidelines for vendor and contract management in response to changes in procedures and working methods.
• Participate in procurement-related meetings and prepare action plans for improvement.
• Contribute to preparing reports and documentation required by management and the Corporate organization.
• Participate in audits, including financial audits and internal Quality Management System audits.
• Review operational manuals and procedures to identify opportunities for improvement within the role.
• Support the interpretation of administrative and operational policies and procedures for internal customers when required.
• Provide general administrative support as requested by the Location Head.

Skills

Dutch language

English language

MS Office

Education

Bachelor's or Master's degree in Economics/Business Admin

Tools

GPS Global Procurement System

PO creation system

Vendor Management System

Vendor Contract Management System

IPMS timesheets

Job description

For our client, an international IT consultancy company, you will ensure that all non-IT-related goods, equipment and services are ordered and delivered on time and that the required supporting documentation is prepared correctly, so that supplier payments can be processed smoothly.

You will ensure that the procurement process is carried out in accordance with the Corporate Purchase Guidelines. In this role, you will help ensure that the most cost-effective products and services, offering the best quality, are procured in a transparent and fair manner for TCS Netherlands.

You will work closely with the local Admin team and the offshore Procurement team to share best practices and continuously evaluate and improve the procurement function. You will also support the Facilities organization in improving and implementing effective procurement and vendor management processes.

Responsibilities and Duties

Procurement

• Coordinate activities and monitor the performance of the Admin Procurement team.

• Identify gaps in procurement processes and propose process improvements.

• Select multiple suppliers, coordinate tender processes, prepare comparative analyses for evaluation and price negotiations, and participate in negotiations and meetings with the Admin Head and Group Leads to secure the best possible terms and conditions.

• Organize Procurement Committee meetings and prepare Minutes of Meeting (MoM).

• Support the Location Head in preparing the AOP, budget planning and comparing actual results against forecasts in order to analyze variances and facilitate monthly and quarterly analyses.

• Support the forecasting and management of Admin- and building-related SWON budgets.

• Work with various systems and tools, including Global HelpDesk Change Management, GPS (Global Procurement System), the PO creation system, VMS (Vendor Management System), VCMS (Vendor Contract Management System) and IPMS (timesheets).

• Submit GPS requests with support from the offshore team and provide the required information in Excel format.

• Maintain reports and documentation related to Admin Procurement, such as Admin R&R and scorecards.

• Support invoice processing by checking whether invoices are correct, collecting the required supporting documents for verification by the Admin Head, and discussing and resolving any issues with suppliers and external stakeholders.

• Prepare the PO accrual list for review by the Admin Head.

Vendor and Contract Management

• Take full responsibility for the Vendor Management process and conduct periodic supplier performance evaluations.

• Coordinate and monitor supplier performance and maintain positive relationships with internal and external customers and stakeholders.

• Support the preparation of supplier contracts, such as delivery contracts and maintenance contracts (AMCs), within the Admin team.

• Update process descriptions and guidelines for vendor and contract management in response to changes in procedures and working methods.

Other Responsibilities

• Participate in procurement-related meetings and prepare action plans for improvement.

• Contribute to preparing reports and documentation required by management and the Corporate organization.

• Participate in audits, including financial audits and internal Quality Management System audits.

• Review operational manuals and procedures to identify opportunities for improvement within the role.

• Support the interpretation of administrative and operational policies and procedures for internal customers when required.

• Provide general administrative support as requested by the Location Head.

Wat vragen wij?

• You have completed a Bachelor's or Master's degree, preferably in Economics, Business Administration or a related field.
• You have good knowledge of MS Office, including Word, Excel, PowerPoint and Project.
• You have at least 2–3 years of relevant work experience, preferably in procurement, purchasing, administration or vendor management.
• You have knowledge of Dutch and have a good command of English.

Wat bieden wij?

• Gross hourly rate of €18.00 to €19.00;
• Working hours Monday to Friday, from 8:30 AM to 5:00 PM;
• Pension scheme;
• 8% holiday allowance;
• 25 days of annual leave based on full-time employment;
• Travel allowance by car or public transport;
• An inspiring work environment;
• Training through the Hospitality Academy;
• Fun drinks, social events and company parties!