Team Coordinator

TopNotch HR Consulting Firm; Kuala Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A prominent consulting firm in Kuala Selangor seeks a dedicated administrative support professional to assist the Management Team. The ideal candidate will have a diploma or bachelor’s degree, fluency in English, and a minimum of 3 years of relevant experience. Responsibilities include managing communications, scheduling, and organizing events. Applicants should be ambitious and thrive in a fast-paced, VUCA (Volatile, Uncertain, Complex, Ambiguous) environment. Join us to contribute to the success of a dynamic team.

Qualifications

• At least 3 years of relevant experience.
• Demonstrated integrity and respect in the performance of duties.

Responsibilities

• Support the Management Team with scheduling and administrative matters.
• Manage communication between upper management and employees.
• Organize team communications and plan company-wide events.

Skills

Good in English, both oral and written

Ambitious and self-driven

Ability to work in a startup environment

Education

Diploma or Bachelor degree

Job description

TopNotch HR Consulting Firm – Kuala Selangor, Selangor

Get To Know The Role:

• The primary responsibility of supporting the Management Team, provide support to the management team to ensure the team runs efficiently.
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the management team priorities are met, organizational goals are achieved, and best practices are upheld.
• Manage professional and personal scheduling for Management Team, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the management team.
• Manage, coordinate, and arrange management teams’ travel and travel-related activities, including hotel booking, and transportation.
• Perform administrative and office support including assisting with the day-to-day operations of an office.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan company wide events both internally and offsite.
• Perform receptionist duties and responsibilities:
  • Greet clients and visitors with a positive, helpful attitude.
  • Assisting clients in finding their way around the office.
  • Helping maintain workplace security by issuing visitor logs and maintaining visitors logs.
  • Ensure the reception area is maintained in an orderly fashion.
  • Provide coverage for the front desk
  • Including tasks / assignment assigned by your supervisor / Management Team
  • Assisting Management Team in documentation, payments, drafting slides, excel, administrative matters, company events
  • Office Management matters, payments, orders, invoices, taking care of office safety, filing etc

The Day-to-day Activities:

• Supporting Management Team on day to day tasks, memo making, scheduling and administrative matters.
• Supporting key executives under the Management Team for administrative matters

The Must Haves:

• Diploma or Bachelor degree
• Good in English, both oral and written
• At least 3 years of relevant experience
• Ambitious, self-driven and highly motivated individual who can work well in a startup VUCA (Volatile, Uncertain, Complex, Ambiguous) environment. Should have a deep desire to excel and develop a career in a fast growing tech company. Should have demonstrated integrity and respect in the performance of their duties