Specialist, Procurement (Project)

FFM Berhad; Petaling Jaya; On-site; MYR 90,000 - 150,000; Full time

Job summary

GSC is seeking a procurement professional to support end-to-end sourcing, tender management, vendor management, and contract negotiations for project-related activities. The role ensures value, quality, compliance, and timely delivery while working with internal stakeholders and suppliers.

Candidates should have degree-level education and hands-on experience in sourcing, tendering, and negotiation; familiarity with RFQs, RFPs, and supplier evaluations is important.

Qualifications

• Degree in Business, Supply Chain, Engineering, or equivalent; professional procurement certification such as CIPS is an added advantage.
• Proven hands‑on experience in sourcing, category management, tendering, and negotiation. Experience in premium dining, hospitality, retail, luxury brands, food service, hotels, airline catering will be highly advantageous.
• Strong knowledge of supplier management, procurement governance, food safety, quality assurance, compliance, and commercial evaluation.
• Proficiency in Microsoft Office, ERP systems, procurement platforms, and inventory management systems is an added advantage.

Responsibilities

• Manage end-to-end sourcing and tender exercises for project-related procurement in line with procurement policies, governance requirements, and approval processes.
• Plan, source, and negotiate for assigned categories and procurement requirements to achieve optimal value, quality, stable supply, and timely delivery.
• Develop and execute sourcing strategies, including vendor identification, evaluation, selection, and contract negotiation to build reliable supplier relationships.
• Prepare and manage RFQs, RFPs, RFIs, tender documents, evaluation criteria, recommendation papers, and approval documents.
• Coordinate tender briefings, clarification sessions, site visits, vendor communications, and cross-functional tender evaluations to ensure fair and transparent assessments.
• Analyse quotations and proposals, conduct commercial evaluations, negotiate pricing and contractual terms, and recommend award decisions based on cost, quality, technical compliance, and delivery capability.
• Manage the full procurement lifecycle, including contract management, supplier performance evaluation, risk mitigation, issue resolution, and procurement reporting.
• Maintain complete procurement records, tender documentation, audit trails, spend and savings analysis, and support continuous improvement initiatives.

Skills

Sourcing

Tendering

Negotiation

Vendor management

Category management

Procurement governance

Compliance

Supplier management

Education

Degree in Business, Supply Chain, Engineering

CIPS certification (advantage)

Tools

Microsoft Office

ERP systems

Procurement platforms

Inventory management systems

Job description

Make your mark, create lasting change, and be a part of a team that is dedicated to making a meaningful impact.

GSC is looking for a procurement professional to support end-to-end sourcing, tender management, vendor management, and contract negotiations for project-related and strategic procurement activities. This role is responsible for project execution by ensuring value, quality, compliance, and timely delivery while working closely with internal stakeholders and suppliers.

Job Responsibilities

• Manage end-to-end sourcing and tender exercises for project-related procurement in line with procurement policies, governance requirements, and approval processes.
• Plan, source, and negotiate for assigned categories and procurement requirements to achieve optimal value, quality, stable supply, and timely delivery.
• Develop and execute sourcing strategies, including vendor identification, evaluation, selection, and contract negotiation to build reliable supplier relationships.
• Prepare and manage RFQs, RFPs, RFIs, tender documents, evaluation criteria, recommendation papers, and approval documents.
• Coordinate tender briefings, clarification sessions, site visits, vendor communications, and cross-functional tender evaluations to ensure fair and transparent assessments.
• Analyse quotations and proposals, conduct commercial evaluations, negotiate pricing and contractual terms, and recommend award decisions based on cost, quality, technical compliance, and delivery capability.
• Manage the full procurement lifecycle, including contract management, supplier performance evaluation, risk mitigation, issue resolution, and procurement reporting.
• Maintain complete procurement records, tender documentation, audit trails, spend and savings analysis, and support continuous improvement initiatives.

Job Requirements

• Degree in Business, Supply Chain, Engineering, or equivalent; professional procurement certification such as CIPS is an added advantage.
• Proven hands‑on experience in sourcing, category management, tendering, and negotiation. Experience in premium dining, hospitality, retail, luxury brands, food service, hotels, airline catering will be highly advantageous.
• Strong knowledge of supplier management, procurement governance, food safety, quality assurance, compliance, and commercial evaluation.
• Proficiency in Microsoft Office, ERP systems, procurement platforms, and inventory management systems is an added advantage.