Special Officer

UCSI University; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Additional leave

Free parking

Health insurance

Maternity leave

Opportunities for promotion

Job summary

UCSI University is seeking a seasoned executive support professional to assist the Vice-Chancellor with strategic planning, advisory support, and high-level meeting coordination.

You will prepare briefing notes, track strategic initiatives, and help produce executive summaries for decision-making, while coordinating meetings and ensuring timely delivery of materials.

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, Corporate Communications, International Relations, or related discipline.
• Master's degree is an added advantage.
• Minimum 5 years of experience in executive support, executive office management, corporate affairs, or similar role supporting senior leadership.
• Experience in higher education, government, multinational corporations, or large organisations is preferred.
• Proven experience coordinating executive meetings, preparing board papers, reports, and presentations.

Responsibilities

• Review invitations and recommend functions, conferences, seminars, industry events, and official engagements aligned with the University's strategic direction.
• Conduct background research and prepare briefing notes to support the Vice-Chancellor's participation in meetings and events.
• Monitor developments in higher education, government policies, industry trends, and partnership opportunities, providing timely updates and recommendations.
• Assist in tracking strategic initiatives and follow up on action items arising from executive meetings.

Skills

Executive support

Board prep

Meeting coordination

Presentation skills

Strategic planning

Education

Bachelor's degree

Master's degree

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Qualifications:

• Bachelor's Degree in Business Administration, Management, Public Administration, Corporate Communications, International Relations, or a related discipline.
• A Master's degree is an added advantage.

Experience

• Minimum 5 years of experience in executive support, executive office management, corporate affairs, or a similar role supporting senior leadership.
• Experience in higher education, government, multinational corporations, or large organisations is preferred.
• Proven experience in coordinating executive meetings, preparing board papers, reports, and presentations.
• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion

Strategic Planning & Advisory Support

• Review invitations and recommend functions, conferences, seminars, industry events, and official engagements that align with the University's strategic direction.
• Conduct background research and prepare briefing notes to support the Vice-Chancellor's participation in meetings and events.
• Monitor developments in higher education, government policies, industry trends, and partnership opportunities, providing timely updates and recommendations.
• Assist in tracking strategic initiatives and follow up on action items arising from executive meetings.

Meeting Coordination

• Organise and coordinate meetings chaired by or involving the Vice-Chancellor.
• Prepare meeting agendas, presentation materials, briefing papers, and supporting documents.
• Attend meetings to record accurate minutes, key decisions, and action items.
• Monitor and follow up on action plans to ensure timely completion by relevant departments.

Presentation & Documentation

• Prepare professional presentations, speeches, talking points, reports, and briefing documents for the Vice-Chancellor.
• Compile data, analyse information, and produce executive summaries for decision-making.
• Ensure all presentation materials are accurate, visually appealing, and delivered within agreed timelines.

Application Question(s):

Education:

• Bachelor's (Preferred)

Experience:

• similar role supporting senior leadership: 5 years (Required)