Site Coordinator Administrator

Vanguard Minerals Sdn Bhd; Kampung Chamang; On-site; MYR 42,000 - 65,000; Full time

Job summary

Vanguard Minerals Sdn Bhd is seeking a Site Coordinator to manage site arrangements, documentation, and reporting across multiple mining locations in Malaysia. The role involves traveling with the Exploration Manager and working mainly from the office when not on-site.

You will coordinate logistics, maintain records, and support drill logs and geological data while ensuring compliance with company policies and timelines across all sites. Strong organization and communication are essential.

Qualifications

• Diploma or degree in business, geology, or related field.
• 1–2 years in site coordination or exploration support.
• Strong organizational and multitasking abilities.
• Good documentation and report-writing skills.
• Familiarity with GIS and ability to create KML files.
• Willing to travel occasionally with Exploration Manager.
• Proficiency in Bahasa Malaysia and/or English.

Responsibilities

• Coordinate site arrangements across multiple mining locations.
• Prepare and maintain reports on site operations and progress.
• Assist Exploration Manager on site visits and admin tasks.
• Maintain filing systems for site documents.
• Organize geological docs and drill logs where applicable.
• Liaise with internal departments, contractors, and site personnel.
• Support in preparing basic geological spatial data (KML).
• Ensure compliance with company policies and timelines.

Skills

Organizational skills

Multitasking

Communication (Bahasa Malaysia/English

Documentation skills

Education

Diploma/Degree in Business Administration, Geology, or related field

Tools

Microsoft Office

GIS software

Google Earth

QGIS

Job description

Job Summary

We are looking for an organized and detail-oriented Site Coordinator to manage site arrangements, documentation, and reporting across multiple mining sites. This role works closely with the Exploration Manager, occasionally traveling to different site locations, and based in the office when not on-site.

Key Responsibilities

Coordinate all site arrangements across multiple mining locations, including logistics, accommodation, transportation, and scheduling for exploration activities.

Prepare, compile, and maintain reports related to site operations and exploration progress across different sites.

Accompany the Exploration Manager on site visits when required; manage office-based coordination tasks when not traveling.

Maintain proper internal administrative documentation, including permits, licenses, contracts, and site records.

Assist in organizing exploration-related technical documentation (e.g., drill logs, sampling reports, geological data) where applicable — advantageous but not mandatory.

Organize and update filing systems (physical and digital) for easy retrieval of documents across multiple sites.

Liaise with internal departments, contractors, and site personnel across various locations to ensure smooth coordination of activities.

Assist in preparing basic geological spatial data, including KML files, for site planning and mapping purposes (if applicable).

Support the Exploration Manager with administrative tasks, meeting arrangements, and correspondence.

Ensure compliance with company policies and reporting timelines across all managed sites.

Requirements

Diploma/Degree in Business Administration, Geology, or related field.

Minimum 1-2 years of relevant experience in site coordination, administration, or exploration support (mining industry experience is an advantage).

Strong organizational and multitasking skills, able to manage arrangements for multiple sites simultaneously.

Good documentation and report-writing skills.

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Basic knowledge of geology and technical documentation (drill logs, sampling reports) is a strong advantage.

Familiarity with GIS software (e.g., Google Earth, QGIS) and ability to create KML files is a plus.

Willing to travel occasionally to different mining sites with the Exploration Manager.

Good communication skills (Bahasa Malaysia and/or English).

Able to work independently, prioritize tasks across multiple sites, and proactively follow up on pending matters.