Senior Retail Project Coordinator

Eadess Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a skilled Project Coordinator to support store openings, renovations and relocations. You will coordinate design submissions, liaise with contractors and ensure timely approvals across Malaysia and Singapore.

The role requires 3–5 years in retail fit-out or construction coordination, with strong organisational and communication abilities, and proficiency in Microsoft Office. Travel to multiple sites is expected as part of duties.

Qualifications

• Diploma or Bachelor's Degree in Interior Design, Project Management, Construction Management or a related discipline.
• Minimum 3-5 years of experience in retail fit-out, interior renovation or construction project coordination.
• Experience in retail store development and fit-out projects within shopping malls.
• Familiar with authority submission procedures and requirements.
• Good understanding of retail fit-out and construction processes.
• Able to interpret construction and shop drawings.
• Strong coordination and follow-up skills with good attention to detail.
• Good interpersonal, communication and time management skills.
• Proficient in Microsoft Office (Excel, PowerPoint).
• Willing to travel within Malaysia and Singapore when required.
• Good command of spoken and written English.

Responsibilities

• Support the Project Manager in delivering new store openings, renovations, relocations and refurbishment projects.
• Coordinate project activities from design development through project completion and handover.
• Track project schedules and follow up on outstanding action items with relevant stakeholders.
• Update project progress reports on a regular basis.
• Highlight potential risks or issues and escalate them to the Project Manager.
• Coordinate defect rectification works prior to store handover and support store opening preparations.
• Work closely with the Store Design Team to coordinate drawing preparation and revisions.
• Prepare, submit and follow up on the supporting documents and drawings for landlord approval.
• Track and monitor approval status, following up with landlords and relevant stakeholders as required.
• Maintain accurate records of submissions, approvals and project correspondence.
• Liaise with contractors, suppliers and consultants throughout the project lifecycle.
• Follow up on material deliveries and installation schedules.
• Ensure works are carried out in accordance with approved drawings and specifications.
• Coordinate maintenance and repair work for existing stores with contractors and vendors.
• Attend to maintenance requests from the Operations Team and follow up on rectification works.
• Maintain project documentation and filing.
• Prepare meeting minutes and follow-up action lists.
• Liaise with local authorities for permits and approvals where required.
• Coordinate project-related purchase requisitions, quotations and supporting documentation.
• Assist in invoice verification and general project administration.

Skills

Coordination

Attention to detail

Communication

Time management

English proficiency

Microsoft Office

Interpersonal skills

Travel willingness

Education

Diploma or Bachelor's Degree in Interior Design / Project Management / Construction Management

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Jora Malaysia is seeking a skilled Project Coordinator to support store openings, renovations and relocations. You will coordinate design submissions, liaise with contractors and ensure timely approvals across Malaysia and Singapore.

The role requires 3–5 years in retail fit-out or construction coordination, with strong organisational and communication abilities, and proficiency in Microsoft Office. Travel to multiple sites is expected as part of duties.