Senior Manager, Business Analyst (Change & Transformation)

AIA Malaysia; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

AIA Malaysia in Kuala Lumpur seeks an experienced professional to drive digital transformation within Operations. You will translate business needs into precise system requirements, oversee UAT governance, and lead extensive process improvements across channels.

The role requires strong analytical skills, stakeholder collaboration, and a track record of delivering change in fast-paced environments. Join a team focused on operational excellence and scalable digital solutions.

Qualifications

• Bachelor’s degree in Business, Operations Management, Information Systems, or related field.
• Preferred Master’s degree or professional certification (PMP, Lean Six Sigma).
• Minimum 8–10 years in Operations, Digital Transformation, or Process Improvement.
• Proven ability to write clear requirements and coordinate with IT/digital teams.
• Strong UAT management experience and defect handling.
• Experience leading mid-scale projects from planning to execution.
• Strong analytical, communication, and business process mapping skills.

Responsibilities

• Define and translate business needs into clear user requirements for digital enhancements, new products, and system issues within Operations.
• Oversee the UAT process to validate solutions and readiness for deployment.
• Lead large-scale digital and process improvement projects within Operations.
• Improve and standardize operational processes by identifying gaps and driving consistent digital practices.
• Collaborate with Operations, Product, IT, vendors, and other stakeholders to resolve issues.
• Act as the liaison between Operations and Digital/Technology teams.
• Support production issue resolution with analysis, clarifications, and coordination of fixes.
• Contribute to the Operations Transformation roadmap with digital opportunities.

Skills

Requirements gathering

UAT management

Digital transformation

Process improvement

Stakeholder management

Change management

Cross-functional collaboration

Education

Bachelor's degree in Business

Master's degree or PMP/Lean Six Sigma

Job description

• Define and translate business needs into clear and accurate user requirements for all digital enhancements, new products, and system-related issues within Operations.
• Oversee the User Acceptance Testing (UAT) process to ensure solutions are validated, fit‑for‑purpose, and ready for deployment.
• Lead big-scale digital and process improvement projects, ensuring smooth execution and timely delivery within the Operations Division.
• Improve and standardize operational processes by identifying gaps, simplifying workflows, and driving consistent digital practices across channels.

Roles and Responsibilities:

Requirements Management

• Lead the gathering, validation, and documentation of user requirements for digital enhancements, new products, and system-related issues within the Operations Division.
• Ensure requirements are clear, accurate, prioritized, and aligned to business objectives.

UAT Governance & Execution

• Oversee end to end User Acceptance Testing (UAT), including planning, test scenario development, coordination of testers, defect management, and sign off.
• Ensure delivery of high-quality, fully validated solutions that meet operational needs.

Digital Project & Change Delivery

• Lead big-scale transformation initiatives involving system changes, workflow automation, and process improvements.
• Manage project timelines, risks, resources, and stakeholder expectations to ensure successful delivery.
• Analyze existing operational processes, identify inefficiencies, and propose improvements to enhance efficiency, accuracy, and scalability.
• Drive process harmonization across channels to ensure consistency and a unified operating model.

Stakeholder Engagement & Collaboration

• Work closely with Operations teams, Product, IT, vendors, and other stakeholders to ensure smooth coordination and issue resolution.
• Act as the key liaison between Operations and Digital/Technology teams.

Operational Problem-Solving

• Support resolution of production issues by providing analysis, clarifying requirements, and coordinating digital fixes.
• Ensure sustainable solutions that prevent repeat incidents.
• Contribute to the Operations Transformation roadmap, introducing digital opportunities and process innovations.
• Provide thought leadership, coaching, and guidance to team members and stakeholders.
• Act as a change champion to strengthen readiness for operational transformation.
• Partner with HR, Communications, and Business Leads to deliver change interventions and support business transition.
• Develop materials such as change impact assessments, communications, SOP updates, and training content

Education

• Bachelor’s degree in Business, Operations Management, Information Systems, or related field.
• (Preferred) Master’s degree or relevant professional certification (e.g., PMP, Lean Six Sigma).

Experience

• Minimum 8–10 years of working experience in Operations, Digital Transformation, Process Improvement, or related fields.
• Proven experience in managing system enhancements, writing user requirements, and coordinating with IT/digital teams.
• Strong experience in User Acceptance Testing (UAT) management and defect handling.
• Demonstrated ability to lead small to mid‑scale projects from planning to execution.
• Experience in process optimisation, workflow redesign, or automation initiatives.
• Strong analytical, problem‑solving, and business process mapping skills.
• Good project management capabilities, including planning, stakeholder engagement, and risk management.
• Excellent communication skills with the ability to translate business needs into clear system requirements.
• Familiarity with digital tools, workflow systems, and operational platforms.
• Ability to work cross‑functionally and influence without authority.
• Strong attention to detail, with the ability to manage multiple tasks simultaneously.

Other Requirements

• Ability to work in a fast‑paced environment with shifting priorities.
• A continuous improvement mindset and strong drive for operational excellence.