Sales & Events Coordinator

Essential Model; Johor Bahru; On-site; MYR 47,000 - 74,000; Full time

Job summary

Essential Model is seeking a Sales/Administrative Coordinator to handle inquiries, coordinate with clients and team, and prepare proposals and contracts. The role involves managing schedules, coordinating meetings and events, and ensuring sales documents are accurate and timely.

The coordinator will also generate reports, maintain sales materials, and assist the sales team throughout the sales process, including recording minutes and distributing information to stakeholders.

Responsibilities

• Answer telephone and respond to caller inquiries in a pleasant manner
• Answer client / bookers questions about property facilities or service (e.g hours of operation, rate and room types, packages, promotions, entertainment, restaurant etc)
• Responsible for coordinating internally with team
• Generating reports, preparing proposals, collections details, coordinating with clients & suppliers
• Prepare sales-related documents throughout the sales process (e.g proposals, contracts, banquet event orders)
• Ensures all documents produced by the sales department (e.g banquet event orders, contracts, rooming lists, proposal) are completed accurately and on time
• Manage and maintain managers schedules, appointments and travel arrangements
• Assist sales team by managing schedules, filing important documents and communicating relevant information
• Arrange and co-ordinate meetings, events and any appointments
• Record, transcribe and distribute minutes of meetings
• Formulates all sales policies, practices and procedures
• File and retrieve documents and reference materials
• Ensure the adequacy of sales-related equipment or material are available at all times
• Other duties as assigned by Director of Sales or the management

Job description

Essential Model is seeking a Sales/Administrative Coordinator to handle inquiries, coordinate with clients and team, and prepare proposals and contracts. The role involves managing schedules, coordinating meetings and events, and ensuring sales documents are accurate and timely.

The coordinator will also generate reports, maintain sales materials, and assist the sales team throughout the sales process, including recording minutes and distributing information to stakeholders.