Receptionist and Admin Assistant

EP Engineering; Kuala Lumpur; On-site; MYR 27,000 - 38,000; Full time

Job summary

EP Engineering in Kuala Lumpur, Malaysia is seeking a Receptionist and Admin Assistant to support daily office operations and present a professional image aligned with our company mission. You will assist the HR Administrative Executive, handle front desk tasks, and help ensure smooth administrative services.

The role covers issuing orders, processing invoices, coordinating meetings and travel, liaising with vendors, and supervising office support staff.

Responsibilities

• Assist the HR Administrative Executive in managing and delivering general administrative office services.
• Issuing new MSR, Release Orders, Work Orders and processing invoices.
• Monitoring contract ACV and expiry dates in the NAVA Procurement system.
• Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.
• Monitoring budgets utilisation and preparing monthly reports in accordance to company policies and procedures.
• Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.
• Support other departments with business travel arrangements, including transportation and hotel bookings.
• Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.
• Liaising with the vendors/suppliers.
• Supervise the daily activities of the office Tea Lady and Cleaner.
• Perform front office reception duties that reflect a professional image aligned with company vision and mission.
• Manage daily incoming and outgoing calls, correspondences and courier service coordination.
• Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.

Job description

About the job Receptionist and Admin Assistant

• Assist the HR Administrative Executive in managing and delivering general administrative office services.
• Issuing new MSR, Release Orders, Work Orders and processing invoices.
• Monitoring contract ACV and expiry dates in the NAVA Procurement system.
• Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.
• Monitoring budgets utilisation and preparing monthly reports in accordance to company policies and procedures.
• Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.
• Support other departments with business travel arrangements, including transportation and hotel bookings.
• Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.
• Liaising with the vendors/suppliers.
• Supervise the daily activities of the office Tea Lady and Cleaner.
• Perform front office reception duties that reflect a professional image aligned with company vision and mission.
• Manage daily incoming and outgoing calls, correspondences and courier service coordination.
• Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.