Purchasing Officer

Hilton; Selangor; On-site; MYR 48,000 - 76,000; Full time

Job summary

Hilton is seeking a Purchasing Officer in Malaysia to manage procurement processes and supplier relationships. The role focuses on accurate purchasing records, cost analyses, and market research to drive data-driven decisions.

As a Purchasing Officer, you will ensure deliveries meet PO specifications, manage stock levels, and process supplier invoices. Strong negotiation and communication skills are essential for success in a fast-paced hospitality environment.

Qualifications

• Diploma or degree in Business, Hospitality, or related field.
• Strong negotiation and communication skills.
• Attention to detail and organizational ability.

Responsibilities

• Support procurement operations: Assist with purchasing materials and supplies, researching prices, and ensuring compliance with purchasing policies and procedures.
• Process and verify deliveries: Accept all purchased products, ensuring accuracy by checking deliveries against purchase orders, invoices, and specifications.
• Fulfill requisitions: Issue and deliver items to departments as requested, maintaining appropriate stock levels and notifying supervisors of low or out-of-stock items.
• Process invoices: Receive and process invoices, verify accuracy, scan documents, and follow up on discrepancies to ensure timely payment.
• Assist with inventory tracking: Conduct routine inventories, input received merchandise into tracking systems, and report shortages or discrepancies.

Skills

Negotiation

Communication

Attention to detail

Education

Diploma or degree in Business, Hospitality, or related field

Tools

Procurement software

Job description

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! You are responsible for handling purchasing-related document with precision and attention to detail, maintaining accurate purchasing records, including cost analyses and market research to support data-driven decision-making. As a

Job Description

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! You are responsible for handling purchasing-related document with precision and attention to detail, maintaining accurate purchasing records, including cost analyses and market research to support data-driven decision-making. As a Purchasing Officer, you’re not just purchasing goods for the hotel – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities

Here’s what you’ll do during a typical day:

• Support procurement operations: Assist with purchasing materials and supplies, researching prices, and ensuring compliance with purchasing policies and procedures
• Process and verify deliveries: Accept all purchased products, ensuring accuracy by checking deliveries against purchase orders, invoices, and specifications
• Fulfill requisitions: Issue and deliver items to departments as requested, maintaining appropriate stock levels and notifying supervisors of low or out-of-stock items
• Process invoices: Receive and process invoices, verify accuracy, scan documents, and follow up on discrepancies to ensure timely payment
• Assist with inventory tracking: Conduct routine inventories, input received merchandise into tracking systems, and report shortages or discrepancies

Qualifications

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In Addition, This Role Requires The Following Minimum Qualifications

• Diploma or degree in Business, Hospitality, or related field (preferred).
• Knowledge of hospitality operations and supply chain processes.
• Strong negotiation and communication skills.
• Attention to detail and organizational ability.
• Familiarity with procurement software and systems.
• Adhere to the highest ethical standards to guarantee transparency and compliance in all procurement activities.

About Us

Join an Award-Winning Workplace Culture

At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.

Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog to see why we’re more than a great place to stay—we’re a great place to work.