Public Relations Intern — Creative Events & Media Support

Ogilvy; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

Ogilvy Malaysia is seeking a proactive administrative and operations assistant to support day-to-day office tasks, coordinate meetings, prepare materials, and maintain smooth communications across the team.

In this role you will handle event logistics, monitor media clips for clients, draft reports, and assist with client servicing tasks on a fast-paced agency floor, contributing to project outcomes and client satisfaction.

Qualifications

• Strong administrative and organizational skills.
• Ability to prepare reports and manage communications with teams.
• Attention to detail and ability to coordinate meetings and events.

Responsibilities

• Assistance in day-to-day administration (i.e. booking of meetings, preparation of documents and materials for meetings/events) for team.
• Produce contact reports/minutes of meeting after meetings with clients.
• Day-to-day communications with working team on operational and/or admin work.
• Keeping track of team meetings and updating the meeting tracker.
• Assist in handling day-to-day administration of accounts.
• Assist to request for quotations from 3rd party.
• Prepare dispatch to send materials to 3rd party/ partner agencies.
• Daily media monitoring and clippings process for clients.
• Calculate results and compilation of coverage template for clients.
• Media calls to follow-up on RSVP for events and coverage for releases, providing updates to managers/clients.
• Production, preparation and dissemination of event and media materials, including press kits, goodie bags, gifts and collaterals.
• Assist working team on-site at events to manage and register the media.
• Compilation and reporting of media attendance sheets and follow-ups with media where necessary.
• Assist Account Executive to prepare first draft of all project/monthly/year-end coverage and activity reports for accounts.

Skills

Admin

Organizational skills

Job description

Ogilvy Malaysia is seeking a proactive administrative and operations assistant to support day-to-day office tasks, coordinate meetings, prepare materials, and maintain smooth communications across the team.

In this role you will handle event logistics, monitor media clips for clients, draft reports, and assist with client servicing tasks on a fast-paced agency floor, contributing to project outcomes and client satisfaction.