Intern, Public Relations

Ogilvy Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

Ogilvy Malaysia is seeking a candidate for a role focusing on administrative support and media relations. Responsibilities include assisting with day-to-day administration, media monitoring, and document preparation.

The ideal candidate will demonstrate strong organizational skills, effective communication, and a willingness to participate actively in planning sessions. Ogilvy values creativity and teamwork, providing a supportive environment for personal and professional growth.

Qualifications

• Strong admin and organizational skills essential for managing day-to-day tasks.
• Effective communication abilities to maintain high standards.
• Active participation in planning and brainstorming sessions.

Responsibilities

• Assist in day-to-day administration such as booking meetings and preparing documents.
• Daily media monitoring and clippings process for clients.
• Draft and produce various documents including media invitations and press releases.

Job description

What You’ll Do

Admin and Organizational Skills

• Assistance in day-to-day administration (i.e. booking of meetings, preparation of documents and materials for meetings/events) for team
• Produce contact reports/minutes of meeting after meetings with clients
• Day-to-day communications with working team on operational and/or admin work Consistently maintain a high standard of communication with colleagues and clients
• Keeping track of team meetings and/or updating the meeting tracker
• Assist in handling day-to-day administration of accounts
• Assist to request for quotations from 3rd party
• Prepare dispatch to send materials to 3rd party/ partner agencies

Media Monitoring & Basic Media Relations

• Daily media monitoring and clippings process for clients
• Calculate results and compilation of coverage template for clients
• Media calls to follow-up on RSVP for events and coverage for releases, providing updates to managers/clients
• Production, preparation and dissemination of event and media materials, including press kits, goodie bags, gifts and collaterals
• Assist working team on-site at events to manage and register the media
• Compilation and reporting of media attendance sheets and follow-ups with media where necessary
• Assist Account Executive to prepare first draft of all project/monthly/year-end coverage and activity reports for accounts

Originating Documents and Materials

• Draft and produce documents listed below with minimal or no grammatical errors/typos before further editing by senior:
  • Event agendas
  • Media invitations
  • Media releases
  • Fact sheets / company profiles / bios

Participation in Brainstorming and Planning Sessions

• Demonstrate active participation in support and contribute to working team’s planning sessions
• Brainstorming for ideas
• Assist in doing research for information (i.e. Desk research and dipstick surveys), including summarizing key findings and insights for discussion and use in planning
• Prepare tactical execution slides, as well as general formatting and streamlining of proposals, under supervision of the supervisor

Ogilvy Values

• Develops a thorough understanding of brand
• Learn and applies the principles of Brand Stewardship
• Is hungry to learn the business and apply that knowledge
• Develops a sense of ownership and passion for all creative work on their assignments
• Flourishes in the climate of creativity and innovation with the working team
• Accepts and implements new ways of working that allow the working team to deliver quality work faster and cheaper

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Equal Opportunity Employment Statement

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.