Projects & Contracts Administrator

Copeland; Subang Jaya; Sur place; MYR 50 000 - 80 000; Plein temps

Résumé du poste

Emerson is seeking a detail-oriented professional in Malaysia to support contract administration, project accounting, and related finance activities. The role involves processing orders, coordinating contract execution, and contributing to month-end closings and reporting.

You will work with ERP systems, maintain master data, and ensure audits are prepared with accurate documentation. Applicants should have a diploma or bachelor’s degree in business/finance and be proficient in Excel and Word,

Qualifications

• Diploma or Bachelor's degree in Business Administration, Finance, or related field.
• Experience supporting contract and project administration, operations, or finance.
• Familiarity with ERP systems and standard administrative processes.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational skills and data accuracy.

Responsabilités

• Review orders and contracts for consistency with terms.
• Process orders and service requests accurately in ERP systems.
• Coordinate contract execution with stakeholders to support project delivery.
• Assist month-end closing and financial reporting activities.
• Prepare operational and management reports with revenue and backlog data.
• Support logistics, invoicing, and regulatory reporting as applicable.
• Maintain project master data and documentation for audits.

Connaissances

ERP systems

Excel

Attention to detail

Cross-functional collaboration

Documentation

Formation

Diploma or Bachelor's degree in Business/Finance

Outils

Oracle ERP

Oracle Project Accounting

Description du poste

In This Role, Your Responsibilities Will Be:

• Review customer purchase orders and contracts to ensure alignment with approved commercial terms and organizational policies.
• Process customer, intercompany, purchase, change, and service orders accurately and on time within enterprise systems.
• Coordinate contract execution activities with internal stakeholders and customers to support smooth project delivery.
• Support invoicing activities and coordinate the resolution of billing-related matters.
• Maintain complete and accurate project and contract documentation in accordance with audit and compliance requirements.
• Support contractual documentation requirements, including letters of credit, bank guarantees, and performance bonds where applicable.
• Create, maintain, update, and close projects within Oracle Project Accounting.
• Ensure project master data accuracy and maintain proper project structures throughout the project lifecycle.
• Support project handovers and required documentation reviews.
• Assist project managers with administrative coordination and project control activities.
• Execute monthly revenue recognition activities and perform work-in-progress reviews, reconciliations, and clearing activities.
• Process intercompany billing transactions and support financial administration requirements.
• Assist with month-end, quarter-end, and year-end closing activities related to project accounting and contract administration.
• Support backlog reviews, revenue forecasting, financial analysis, and foreign exchange revaluation activities.
• Prepare and distribute operational and financial reports, including revenue, backlog, invoicing, purchase order, and management reports.
• Ensure reporting accuracy and timely submission to stakeholders.
• Process supplier invoices and coordinate approval workflows.
• Monitor open purchase orders and support procurement administration activities.
• Administer invoice submissions through customer finance portals and electronic invoicing systems.
• Coordinate domestic and international shipment activities with logistics providers and freight partners.
• Prepare and manage shipping and trade documentation, including import and export requirements.
• Support compliance with trade regulations, customs requirements, and company policies.
• Administer tax exemption applications, renewals, and regulatory reporting requirements.
• Maintain records to support audits, compliance reviews, and quality management requirements.
• Collaborate with cross-functional teams to support operational excellence, process improvements, and standardization initiatives.
• Assist management in monitoring key operational, project, and financial performance indicators.

Who You Are:

You take ownership of responsibilities and consistently deliver high-quality work with attention to detail. You build partnerships and collaborate effectively with people across functions to achieve shared objectives. You analyze information thoughtfully, identify practical solutions, and make sound decisions based on available data. You actively seek opportunities to improve processes, embrace learning, and adapt quickly to changing business priorities while maintaining a strong focus on customer and stakeholder needs.

For This Role, You Will Need:

• Diploma, Bachelor's degree, or equivalent practical experience in Business Administration, Finance, Accounting, Supply Chain, Project Administration, or a related field.
• Experience supporting contract administration, project administration, operations, finance, procurement, logistics, or related business functions.
• Knowledge of enterprise resource planning (ERP) systems and business administration processes.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Good financial and commercial awareness.

Preferred Qualifications That Set You Apart:

• Experience using Oracle ERP and Oracle Project Accounting modules.
• Knowledge of revenue recognition, project accounting, invoicing, and work-in-progress management processes.
• Experience supporting import/export documentation, logistics coordination, or trade compliance activities.
• Familiarity with letters of credit, bank guarantees, performance bonds, and contractual documentation.
• Experience in project-driven, engineering, manufacturing, industrial, or technology environments.
• Exposure to regulatory compliance activities involving customs, taxation, or audit requirements.
• Experience supporting process improvement and operational excellence initiatives.

Our Culture and Commitment To You:

At Emerson, we are committed to fostering an inclusive workplace where every employee is valued, respected, and empowered to contribute their best work. We recognize that diverse perspectives strengthen innovation and drive better business outcomes. We invest in the development of our people by providing opportunities for learning, growth, and career advancement.

We are dedicated to maintaining a flexible, collaborative, and supportive environment where employees can thrive professionally and personally. By joining Emerson, you will become part of a global organization focused on creating sustainable solutions, delivering customer value, and making a meaningful impact around the world.

WHY EMERSON

Our Commitment to Our People

At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.

We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world’s most complex problems — for our customers, our communities, and the planet. You’ll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.

At Emerson, you’ll see firsthand that our people are at the center of everything we do. So, let’s go. Let’s think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let’s go, together.

Accessibility Assistance or Accommodation

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: @emerson.com .

ABOUT EMERSON

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.

With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.

We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you’re an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with Emerson. Join our team – let’s go!