Projects & Contracts Administrator

Emerson; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Emerson is seeking a detail‑oriented Contract & Project Administrator to support end‑to‑end administration across contracts, orders, invoicing, and project accounting. You will coordinate XP across internal teams, maintain robust project records, and ensure compliance with audit requirements while driving efficiency in global logistics and finance processes.

The role emphasizes ERP proficiency, Excel and Word skills, and the ability to manage multiple priorities with accuracy in a dynamic

Qualifications

• Diploma or Bachelor's degree in business, finance, accounting, or related field.
• Experience supporting contract and project administration, operations, or logistics.
• Knowledge of ERP processes and business administration workflows.
• Proficiency with Microsoft Excel and Word; strong data accuracy.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Review customer orders and contracts for alignment with terms and policies.
• Process orders accurately within enterprise systems and on time.
• Coordinate contract execution with stakeholders and customers.
• Support invoicing and resolve billing-related matters.
• Maintain project and contract documentation for audits.
• Handle letters of credit, bank guarantees, and bonds where applicable.
• Create and close projects in Oracle Project Accounting.
• Ensure project master data accuracy and proper structures.
• Assist with project handovers and documentation reviews.
• Support project managers with admin coordination and control activities.
• Execute revenue recognition activities and WIP reconciliations.
• Process intercompany billing and support financial administration.
• Assist month/quarter/year-end closing for project accounting.
• Support backlog reviews, revenue forecasting, and FX revaluations.
• Prepare operational and financial reports for stakeholders.
• Ensure reporting accuracy and timely submissions.
• Process supplier invoices and manage approval workflows.
• Monitor open POs and assist procurement administration.
• Coordinate domestic and international shipments and shipping docs.
• Support trade compliance, including import/export docs and regulatory reports.

Skills

ERP systems

Excel

Analytical skills

Documentation

Education

Bachelor's degree or diploma in Business Admin / Finance / Accounting / Supply Chain / Project Administration

Tools

Oracle ERP

Excel

Word

Job description

In This Role, Your Responsibilities Will Be:

• Review customer purchase orders and contracts to ensure alignment with approved commercial terms and organizational policies.
• Process customer, intercompany, purchase, change, and service orders accurately and on time within enterprise systems.
• Coordinate contract execution activities with internal stakeholders and customers to support smooth project delivery.
• Support invoicing activities and coordinate the resolution of billing-related matters.
• Maintain complete and accurate project and contract documentation in accordance with audit and compliance requirements.
• Support contractual documentation requirements, including letters of credit, bank guarantees, and performance bonds where applicable.
• Create, maintain, update, and close projects within Oracle Project Accounting.
• Ensure project master data accuracy and maintain proper project structures throughout the project lifecycle.
• Support project handovers and required documentation reviews.
• Assist project managers with administrative coordination and project control activities.
• Execute monthly revenue recognition activities and perform work-in-progress reviews, reconciliations, and clearing activities.
• Process intercompany billing transactions and support financial administration requirements.
• Assist with month-end, quarter-end, and year-end closing activities related to project accounting and contract administration.
• Support backlog reviews, revenue forecasting, financial analysis, and foreign exchange revaluation activities.
• Prepare and distribute operational and financial reports, including revenue, backlog, invoicing, purchase order, and management reports.
• Ensure reporting accuracy and timely submission to stakeholders.
• Process supplier invoices and coordinate approval workflows.
• Monitor open purchase orders and support procurement administration activities.
• Administer invoice submissions through customer finance portals and electronic invoicing systems.
• Coordinate domestic and international shipment activities with logistics providers and freight partners.
• Prepare and manage shipping and trade documentation, including import and export requirements.
• Support compliance with trade regulations, customs requirements, and company policies.
• Administer tax exemption applications, renewals, and regulatory reporting requirements.
• Maintain records to support audits, compliance reviews, and quality management requirements.
• Collaborate with cross-functional teams to support operational excellence, process improvements, and standardization initiatives.
• Assist management in monitoring key operational, project, and financial performance indicators.

Who You Are:

You take ownership of responsibilities and consistently deliver high-quality work with attention to detail. You build partnerships and collaborate effectively with people across functions to achieve shared objectives. You analyze information thoughtfully, identify practical solutions, and make sound decisions based on available data. You actively seek opportunities to improve processes, embrace learning, and adapt quickly to changing business priorities while maintaining a strong focus on customer and stakeholder needs.

For This Role, You Will Need:

• Diploma, Bachelor's degree, or equivalent practical experience in Business Administration, Finance, Accounting, Supply Chain, Project Administration, or a related field.
• Experience supporting contract administration, project administration, operations, finance, procurement, logistics, or related business functions.
• Knowledge of enterprise resource planning (ERP) systems and business administration processes.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Good financial and commercial awareness.

Preferred Qualifications That Set You Apart:

• Experience using Oracle ERP and Oracle Project Accounting modules.
• Knowledge of revenue recognition, project accounting, invoicing, and work-in-progress management processes.
• Experience supporting import/export documentation, logistics coordination, or trade compliance activities.
• Familiarity with letters of credit, bank guarantees, performance bonds, and contractual documentation.
• Experience in project-driven, engineering, manufacturing, industrial, or technology environments.
• Exposure to regulatory compliance activities involving customs, taxation, or audit requirements.
• Experience supporting process improvement and operational excellence initiatives.

Our Culture and Commitment To You:

At Emerson, we are committed to fostering an inclusive workplace where every employee is valued, respected, and empowered to contribute their best work. We recognize that diverse perspectives strengthen innovation and drive better business outcomes. We invest in the development of our people by providing opportunities for learning, growth, and career advancement.

We are dedicated to maintaining a flexible, collaborative, and supportive environment where employees can thrive professionally and personally. By joining Emerson, you will become part of a global organization focused on creating sustainable solutions, delivering customer value, and making a meaningful impact around the world.

WHY EMERSON (https://www1.emerson.com/en/corporate/careers/meet-emerson)

Our Commitment to Our People

At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.

We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world's most complex problems - for our customers, our communities, and the planet. You'll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility serious and strive to make a positive impact through every endeavor.

At Emerson, you'll see firsthand that our people are at the center of everything we do. So, let's go. Let's think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let's go, together.

Accessibility Assistance or Accommodation

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ABOUT EMERSON (https://www1.emerson.com/en/corporate/about-us)

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.

With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.

We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you're an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with Emerson. Join our team - let's go!

Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.