Project Manager, APAC

HellaGoodAudio; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

EFG (ESL FACEIT Group) is seeking a Project Manager to oversee budgets and timelines for large-scale live events and studio productions. You will serve as the primary link between Marketing, Production, Broadcast, Legal, Finance, and other teams to ensure seamless execution.

Responsibilities include building budgets, maintaining schedules, coordinating vendors, and delivering post-project reports. The role requires strong financial acumen, communication, and adaptability in a fast-paced

Qualifications

• 5+ years of project management experience in large-scale events, marketing operations, or studio productions.
• Experience managing multi-million dollar project budgets with strong attention to detail.
• Natural problem solver who can organize complex tasks and keep teams on track.
• Expert knowledge of project management platforms (Monday.com, JIRA) and Excel for budget tracking.
• Ability to translate production needs into clear tasks and report status to leadership.
• Comfortable working in a fast-paced, live-event environment with non-negotiable timelines.

Responsibilities

• Budget oversight and financial control across large-scale events and studio productions.
• Cost tracking, invoicing, payments, and internal accounting compliance.
• Forecasting spend velocity and identifying budget risks or overages.
• Vendor coordination from quotes to final delivery and payment.

Skills

Project management

Financial acumen

Operational mindset

Communication

Adaptability

Tools

Monday.com

JIRA

Slack

Google Workspace

Excel

Job description

AtEFG (ESL FACEIT Group) we create worlds beyond gameplay where players and fans become community. We pride ourselves in having a corporate social responsibility which is that "IT’S NOT GG, UNTIL IT’S GG FOR ALL". We are passionate about the culture we foster that ultimately helps to create and shape the world of esports, gaming tournaments, leagues, events and holistic ecosystems staged for our millions of players, fans and heroes.

Everything we do, from global esports tournaments and community-driven leagues to next-generation platforms and live events, is rooted in our passion, craftsmanship, and culture. With millions of players and fans around the world, we aim to shape the future of esports and gaming by building ecosystems that are inclusive, innovative, and enduring.

Role Overview:

The Project Manager is primarily responsible for the operational budget management and financial integrity of large-scale, complex live events and studio productions. The role serves as the primary source for project operational budgeting, connecting strategic planning with physical execution. Along with the core focus on project budgeting, the Project Manager must also possess the skills to flex into full project ownership. This means working alongside production disciplines to create budgets and timelines, review deliverables, and work with vendors to ensure that everything is completed to our high standards to make the best show possible. Project Managers sit in the middle of everything to ensure communication happens, deliverables are clearly defined, budgets are on target, and things get done.

Core Responsibilities

1. Budget Management & Financial Control

• Budget Oversight: Manage and track the project budgets, ensuring all spending aligns with approved limits.

• Cost Tracking: Lead the day-to-day financial tracking, including vendor invoicing, payment reconciliations, and internal accounting compliance.

• Financial Forecasting: Monitor spend velocity and proactively identify any potential budget risks or overages before they happen.

• Vendor Coordination: Manage the administrative side of external partnerships, from initial quotes and contracts to final delivery and payment.

2. Project Delivery & Timeline Management

• Roadmaps & Schedules: Build and maintain detailed workback schedules and milestones for all marketing initiatives, ensuring the team meets every critical deadline.

• Delivery Control: Track the progress of multiple projects simultaneously, identifying bottlenecks and finding ways to keep the team moving forward.

• Post-Project Reporting: Lead post-mortem reviews to analyze how projects were delivered, looking at financial accuracy and timeline efficiency to improve for future events.

3. Cross-Functional Coordination

• Communication Hub: Serve as the primary operational link between Marketing and other departments such as Production, Broadcast, Legal, Finance and more.

• Resource Alignment: Ensure the marketing team has the information and assets they need from other departments to hit their targets.

• System Management: Maintain and update our project management tools (e.g., Monday.com, JIRA, Google Spaces) to provide real-time status updates to the wider organization.

4. On-Site Event Execution

• On-the-Ground Coordination: Provide real-time support during large-scale event productions around the globe.

• Triage & Troubleshooting: Act as the main point of contact for operational issues during live shows, managing adjustments to the plan in a high-pressure environment.

What We Are Looking For

• Experience: 5+ years of project management experience, specifically within large-scale events, marketing operations, or studio productions.

• Financial Skillset: Proven experience managing and tracking high-value project budgets (multi-million dollar scope) with a strong attention to detail.

• Operational Mindset: You are a natural problem solver who enjoys organizing complex tasks and keeping teams on track.

• Software Proficiency: Expert knowledge of project management platforms like Monday.com, JIRA, Slack, Google environment, and strong skills in Excel for budget tracking.

• Communication: Ability to translate complex production needs into clear tasks for the marketing team and communicate project status effectively to leadership.

• Adaptability: Comfortable working in a fast-paced, "live event" environment where timelines are non-negotiable.

Pluses

• A passion for gaming, esports culture, and digital entertainment.

• Experience working on international projects and a willingness to travel for event delivery.

• Language proficiency in Chinese (Mandarin) or Japanese.

Firmly rooted in our values, EFG is an affirmative action employer that celebrates being an equal opportunity workplace. Our unwavering commitment to fair employment extends to all individuals, regardless of their race, color, ancestry, religion, sex, national origin, age, sexual orientation, disability, citizenship, marital status, gender identity, or Veteran status.