Project Manager

Suzhou Gold Mantis Construction Decoration Co.,Ltd.; West Coast Division; On-site; MYR 100,000 - 180,000; Full time

Job summary

Suzhou Gold Mantis Construction Decoration Co.,Ltd. is seeking an experienced Project Manager to oversee luxury interior fit-out projects from initiation to handover.

You will lead planning, schedules, and resource allocation, ensuring compliance with drawings, specs, and contracts while maintaining high-quality workmanship. The role involves coordinating with architects, designers, M&E consultants, hotel operators, and subcontractors, managing budget and risks, and delivering projects on time

Responsibilities

• Plan, organize, and manage all phases of project execution from initiation to completion
• Develop detailed project schedules, work programs, and resource plans
• Ensure all works are carried out in accordance with approved drawings, specifications, and contract requirements
• Take full responsibility for project quality, progress, safety, and cost control
• Ensure compliance with company standards, local regulations, and safety requirements
• Monitor project budget, control costs, and minimize material wastage
• Ensure timely completion of the project within agreed deadlines
• Oversee daily site operations, subcontractors, and site personnel
• Ensure proper workmanship and adherence to high-end interior fit-out standards
• Conduct regular site inspections and resolve site-related issues promptly
• Coordinate closely with architects, interior designers, M&E consultants, and other stakeholders
• Ensure all drawings are coordinated, up-to-date, and free from conflicts
• Manage design changes and ensure proper implementation on site
• Ensure all finishes meet luxury hospitality standards and approved mock-ups
• Monitor material selection, samples, and workmanship quality
• Work closely with designers to achieve the intended design and aesthetic outcomes
• Liaise and maintain strong working relationships with clients, consultants, hotel operators, subcontractors, and suppliers
• Ensure compliance with hotel brand standards and operator requirements
• Lead regular project meetings and provide progress updates
• Identify potential risks, delays, and cost impacts proactively
• Develop and implement mitigation strategies
• Resolve technical issues and unexpected site conditions efficiently
• Plan and manage procurement of materials and services
• Ensure timely delivery of materials in accordance with project schedule
• Coordinate manpower allocation and optimize resource utilization
• Coordinate delivery and installation of Furniture, Fixtures & Equipment (FF&E)
• Align OS&E requirements with project completion timelines
• Ensure all installations comply with design and operational requirements
• Coordinate testing and commissioning of all relevant systems (M&E, HVAC, fire protection, etc.)
• Ensure all systems are fully functional and compliant prior to handover
• Prepare and maintain all project documentation, reports, and records
• Submit progress reports, site reports, and completion reports to management
• Ensure proper documentation of drawings, approvals, and variation orders
• Review and understand project contracts and scope of work
• Manage variation orders, claims, and contractual changes
• Ensure all variations are properly documented and approved
• Coordinate with relevant authorities for approvals, inspections, and permits
• Ensure full compliance with legal and regulatory requirements
• Ensure all works are completed in accordance with specifications and client expectations
• Conduct final inspections, snagging, and rectification works
• Manage project handover, documentation, and client acceptance
• Monitor defects during the Defects Liability Period (DLP) and ensure timely rectification
• Perform any other duties as assigned by Management from time to time

Job description

Project Management Responsibilities

• Plan, organize, and manage all phases of project execution from initiation to completion
• Develop detailed project schedules, work programs, and resource plans
• Ensure all works are carried out in accordance with approved drawings, specifications, and contract requirements

Quality, Safety, Cost & Timeline Management

• Take full responsibility for project quality, progress, safety, and cost control
• Ensure compliance with company standards, local regulations, and safety requirements
• Monitor project budget, control costs, and minimize material wastage
• Ensure timely completion of the project within agreed deadlines

Site Management & Supervision

• Oversee daily site operations, subcontractors, and site personnel
• Ensure proper workmanship and adherence to high-end interior fit-out standards
• Conduct regular site inspections and resolve site-related issues promptly
• Coordinate closely with architects, interior designers, M&E consultants, and other stakeholders
• Ensure all drawings are coordinated, up-to-date, and free from conflicts
• Manage design changes and ensure proper implementation on site

Luxury Quality & Finishing Control

• Ensure all finishes meet luxury hospitality standards and approved mock-ups
• Monitor material selection, samples, and workmanship quality
• Work closely with designers to achieve the intended design and aesthetic outcomes

Stakeholder & Client Management

• Liaise and maintain strong working relationships with clients, consultants, hotel operators, subcontractors, and suppliers
• Ensure compliance with hotel brand standards and operator requirements
• Lead regular project meetings and provide progress updates
• Identify potential risks, delays, and cost impacts proactively
• Develop and implement mitigation strategies
• Resolve technical issues and unexpected site conditions efficiently

Procurement & Resource Management

• Plan and manage procurement of materials and services
• Ensure timely delivery of materials in accordance with project schedule
• Coordinate manpower allocation and optimize resource utilization

FF&E and OS&E Coordination

• Coordinate delivery and installation of Furniture, Fixtures & Equipment (FF&E)
• Align OS&E requirements with project completion timelines
• Ensure all installations comply with design and operational requirements
• Coordinate testing and commissioning of all relevant systems (M&E, HVAC, fire protection, etc.)
• Ensure all systems are fully functional and compliant prior to handover

Documentation & Reporting

• Prepare and maintain all project documentation, reports, and records
• Submit progress reports, site reports, and completion reports to management
• Ensure proper documentation of drawings, approvals, and variation orders

Contract & Variation Management

• Review and understand project contracts and scope of work
• Manage variation orders, claims, and contractual changes
• Ensure all variations are properly documented and approved

Authority & Compliance Management

• Coordinate with relevant authorities for approvals, inspections, and permits
• Ensure full compliance with legal and regulatory requirements

Project Completion, Handover & DLP

• Ensure all works are completed in accordance with specifications and client expectations
• Conduct final inspections, snagging, and rectification works
• Manage project handover, documentation, and client acceptance
• Monitor defects during the Defects Liability Period (DLP) and ensure timely rectification

Ad-hoc Duties

• Perform any other duties as assigned by Management from time to time