Project Executive - LSS

Solarvest (Vietnam) Company Limited; Petaling Jaya; On-site; MYR 44,640 - 66,960; Full time

Job summary

A renewable energy company in Petaling Jaya seeks a Project Coordinator to manage regulatory submissions, permits, and compliance within engineering projects. The ideal candidate holds a degree in Project Management or Engineering, is proficient in project management tools like Microsoft Project, and possesses strong Microsoft Office skills. Responsibilities include coordinating documents to authorities, ensuring timely approvals, and supporting project teams. This role requires effective communication and strong time management abilities.

Qualifications

• Proactive attitude with a willingness to learn.
• Experience in administrative or technical coordination within engineering or construction projects is a plus.

Responsibilities

• Coordinate preparation and submission of documents to authorities.
• Ensure project permits and licenses are secured in a timely manner.
• Liaise with regulatory agencies and track submission statuses.
• Prepare documentation for grid connection applications.
• Maintain structured filing system for authority documentation.
• Work closely with internal teams and contractors for technical document compilation.
• Participate in meetings with regulatory bodies and compile minutes.
• Draft method statements ensuring technical compliance.
• Monitor compliance with statutory and regulatory requirements.
• Support material forecasting and documentation control.

Skills

Project management tools proficiency

Microsoft Office Suite skills

Time management

Communication skills

Interpersonal skills

Education

Degree in Project Management or Engineering

Tools

Microsoft Project

Job description

Responsibilities

• Coordinate the preparation, submission, and follow-up of documents to relevant authorities including SEDA, TNB, CIDB, local councils, other government bodies.
• Ensure all project permits, licenses, and approvals are applied for and secured in a timely manner according to LSS project requirements.
• Liaise with regulatory agencies and maintain up-to-date tracking of submission statuses, deadlines, and requirements.
• Prepare supporting all related documentation for grid connection applications.
• Manage and maintain a structured filing system for authority-related documentation for audit and compliance purposes.
• Work closely with consultants, internal teams (engineering, QS, procurement, project management), and contractors to compile technical documents for submission.
• Participate in meetings with regulatory bodies and compile meeting minutes and action plans.
• Draft and improve method statements and ensure technical compliance with client and regulatory standards.
• Monitor and ensure compliance with all applicable statutory and regulatory requirements throughout the project lifecycle.
• Support the project team in material forecasting, method statements, and general documentation control related to authority submissions.

Qualifications

• A proactive attitude with a willingness to learn.
• Degree in Project Management, Engineering, or a related field. (Min High Diploma)
• Proficiency in project management tools (e.g., Microsoft Project).
• Strong skills in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to utilize translation tools (e.g., ) when required.
• Strong time management, communication, and interpersonal skills.
• Experience in administrative or technical coordination within engineering or construction projects is a plus.