Project Administrator (Site Based)

Turner International Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Turner International Malaysia Sdn Bhd is seeking a Project Administrator to support the Project Lead and team with day-to-day administrative and coordination tasks. You will manage documentation, communications, and reporting to ensure timely, accurate delivery.

You will liaise between client, consultants, contractors, and internal stakeholders to ensure smooth information flow and robust project execution. Strong MS Word/Outlook skills and 3+ years of office experience are required.

Qualifications

• Min 3 years’ experience in general office responsibilities.
• Proficient in Word/Outlook; Excel/PowerPoint helpful.
• Ability to work independently and as part of a team.
• Professional attitude with strong interpersonal skills.
• Time management and proactive planning.

Responsibilities

• Act as the primary administrative assistant to the Project Lead, ensuring efficient project administration.
• Prepare, proofread, and manage project documents and correspondence.
• Maintain a structured filing system for all project documents.
• Receive, screen, and track confidential correspondences and packages.
• Coordinate schedules, meetings, and activities of the project team.
• Attend meetings, record notes, and distribute to stakeholders.
• Monitor progress through trackers and assist with follow-ups.
• Generate monthly project reports and compile timesheets and quotations.
• Provide logistical support for travel and project events.
• Coordinate HR administrative matters within the project team.

Skills

Time management

Communication

Team collaboration

Independent worker

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

The Project Administrator plays a critical role in supporting the Project Lead and project team by managing day-to-day administrative and coordination activities. This role ensures that project documentation, communication, and reporting processes are consistently organized, accurate, and delivered on time.

The Project Administrator will serve as a key liaison between the client, consultants, contractors, and internal stakeholders, ensuring smooth flow of information to support the successful execution of the project.

Responsibilities include but not limited to the following:

Administrative Support & Documentation

Act as the primary administrative assistant to the Project Lead, ensuring all project administration functions are carried out efficiently.

Prepare, proofread, and manage project-related documents, including meeting minutes, letters, reports, presentations, and correspondence.

Maintain a structured filing system (hard copy and electronic) for all project-related documentation to ensure easy retrieval and compliance with internal standards.

Receive, screen, and track confidential correspondences and packages from clients, consultants, and contractors, maintaining a detailed tracking log.

Project Coordination

Assist in coordinating schedules, meetings, and activities of the project team to ensure deadlines are met.

Attend all project meetings, accurately record detailed meeting notes, and ensure timely distribution to stakeholders.

Act as the central point of contact for communication among the client, consultant, and contractor, facilitating effective collaboration.

Support the Project Lead in monitoring progress through tracking systems and ensure follow-ups on outstanding actions.

Reporting & Monitoring

Generate the monthly Project Group Control Report for submission to the Project Lead and the client for Board of Directors meetings.

Compile, review, and present timesheets, quotations, and other financial or project-related documentation for the Project Lead’s review and approval.

Monitor and maintain project trackers and databases to ensure accurate and up-to-date records of project status, deliverables, and correspondence.

Prepare, organize, and distribute project materials required by the team and stakeholders.

Provide logistical support for travel arrangements, meetings, and project-related events as required.

Assist in maintaining personnel records and coordinating HR-related administrative matters within the project team.

Requirements:

Min 3 years’ experience in general office responsibilities and procedures.

Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint helpful.

Must be able to work independently and as a part of a team.

Professional attitude with ability to build relationships and foster teamwork.

Attentive to time management, proactive planning, and responsive to requests.

Ability to create routine reports and correspondence.

Demonstrated self-motivation, maturity, and interpersonal skills.

Ability to communicate well both verbally and in writing.

Should have knowledge of Microsoft Word and Excel

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Turner is a North American–based, international construction services company and a leading builder across diverse market segments. Recognised for delivering large, complex projects, Turner fosters innovation, embraces emerging technologies, and creates lasting impact for clients, employees, and communities. With over 15,000 employees worldwide, Turner completes more than USD 20 billion in construction annually. Through Turner International, the company provides project and construction management consultancy services outside the U.S. and Canada, working with global and local partners to deliver technically sophisticated projects across Southeast Asia, India, and Europe.

Turner is a North American–based, international construction services company and a leading builder across diverse market segments. Recognised for delivering large, complex projects, Turner fosters innovation, embraces emerging technologies, and creates lasting impact for clients, employees, and communities. With over 15,000 employees worldwide, Turner completes more than USD 20 billion in construction annually. Through Turner International, the company provides project and construction management consultancy services outside the U.S. and Canada, working with global and local partners to deliver technically sophisticated projects across Southeast Asia, India, and Europe.

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What can I earn as a Project Administrator