Procurement & Sourcing Manager

MFTECH GLOBAL (M) SDN. BHD.; Malacca City; On-site; MYR 180,000 - 260,000; Full time

Job summary

MFTECH GLOBAL (M) SDN. BHD. seeks a Procurement & Sourcing Manager to lead the PSD across pre-award and post-award activities, including tender prep, supplier sourcing, cost analysis and commercial negotiation. You will ensure procurement is executed on time, within budget and compliant with SOPs.

You will establish strategy, manage a team, and drive supplier performance with a focus on risk mitigation and timely project delivery.

Qualifications

• Bachelor's degree in procurement or related field.
• Professional procurement/supply chain certification is an advantage.
• Minimum 7–10 years of procurement, sourcing, purchasing or supply chain experience.
• 3–5 years in a managerial or supervisory role.
• Experience with project-based procurement, tendering or ICT/technology procurement preferred.

Responsibilities

• Lead and supervise the Procurement & Sourcing Department across pre-award and post-award activities.
• Review specifications, source suppliers, conduct cost analyses and negotiate commercial terms.
• Ensure procurement activities comply with SOPs and company policies.
• Manage purchasing, PO processes and supplier performance.
• Develop procurement strategies for each tender or quotation and mitigate risks.
• Coordinate with BD/PMO to clarify project requirements and ensure timely submissions.
• Monitor supplier performance and escalate delivery risks to protect timelines.
• Maintain supplier database and ensure audit-ready documentation.

Skills

Procurement Leadership

Vendor Negotiation

Cost Analysis

Sourcing Strategy

Team Management

Contract Compliance

Education

Bachelor's Degree in Procurement or related field

Procurement/Supply Chain Certification

Job description

The Procurement & Sourcing Manager is responsible for leading and managing MFTECH’s Procurement & Sourcing Department across both pre-award and post-award activities, including tender/sebut harga preparation, specification review, supplier sourcing, cost analysis, commercial negotiation, procurement compliance, purchasing, PO management and supplier performance. The role ensures procurement activities are executed accurately, competitively and within project timelines while controlling costs, protecting project margins and minimising procurement risks.

Lead, manage and supervise the overall activities of the Procurement & Sourcing Department.

Establish clear priorities, work allocation, timelines and accountability for the PSD team.

Monitor the performance and productivity of the Pre-Award and Post-Award procurement teams.

Ensure all procurement activities are executed in accordance with approved SOPs, business process flows, company policies and Management instructions.

Review and approve procurement activities within the Manager's delegated authority.

Establish proper segregation of duties, checking and verification mechanisms to minimise procurement errors and commercial risks.

Responsibility for specification review and analysis, preparation of technical documents, sourcing/negotiation, cost analysis, compliance and risk analysis, and timely submission taken by the teams.

Review project/tender information received from Business Development.

Lead detailed review and analysis of customer/tender specifications.

Ensure all mandatory, critical and technical requirements are identified.

Identify specification gaps, ambiguities, technical risks and procurement constraints.

Coordinate with BD, PMO and relevant technical personnel to clarify project requirements.

Ensure the proposed products, brands, models, services and solutions are technically and commercially suitable.

Establish the procurement/sourcing strategy for each tender or quotation.

Identify and evaluate suitable suppliers, distributors, manufacturers and service providers.

Obtain quotations and technical information according to tender requirements.

Negotiate pricing, payment terms, delivery lead time, warranty and other commercial terms.

Maintain competitive supplier options and alternative sourcing channels.

Develop and maintain an approved/preferred supplier database.

Identify procurement risks and alternative suppliers for critical items.

Ensure supplier quotations and supporting documents are properly documented for audit and tender purposes.

Cost Analysis & Commercial Review

Prepare and review procurement cost analysis for tender/sebut harga submissions.

Benchmark supplier quotations against available market pricing and historical procurement records

Identify opportunities for cost optimisation without compromising technical compliance.

Review proposed pricing and commercial assumptions before submission.

Highlight significant cost or margin risks to Management.

Ensure proposed procurement costs support the Company's targeted project profitability.

Ensure procurement-related technical and commercial information is complete and accurate.

Review technical proposal content and supporting supplier documentation.

Ensure mandatory and critical tender requirements are addressed.

Ensure supplier documents are valid and aligned with tender requirements.

Coordinate with Team Leader/PMO for checking and verification.

Ensure all required documents are completed before Management approval.

Ensure tender/sebut harga submissions are completed and submitted within the prescribed deadline.

Maintain proper records of submitted tender documents, supplier quotations and sourcing analysis.

POST-AWARD – PURCHASING & PROCURING

Upon project award, the Manager shall oversee the conversion of the approved tender requirements into actual purchasing activities.

Review final customer/project specifications following project award.

Confirm final specifications with suppliers before purchasing.

Ensure procurement requirements are consistent with the awarded tender, SST, contract and approved project budget.

Develop procurement schedules according to the project delivery timeline.

Prioritise long-lead, critical and high-value items.

Ensure purchase activities commence immediately where required to protect the project timeline.

To ensure each PO under review to explain the tender budget, approved budget, actual purchase variance in RM and percentage, with PO approval at Managerial level.

Supplier negotiation & performance management.

Negotiate improved commercial terms to increase project profitability and cash-flow efficiency.

Monitor supplier delivery performance and lead time.

Manage supplier delays, shortages, quality issues and commercial disputes.

Identify cost-saving opportunities throughout the procurement cycle.

Monitor supplier delivery commitments until items/services are successfully handed over to Operations.

Immediately escalation delivery risks that may affect project implementation.

QUALIFICATIONS & EXPERIENCE

Education

Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Engineering, Finance, or a related field.

Professional procurement/supply chain certification is an advantage.

Experience

Minimum 7–10 years of relevant experience in procurement, sourcing, purchasing or supply chain.

At least 3–5 years in a managerial/supervisory capacity.

Experience in project-based procurement, tendering, government procurement or ICT/technology procurement is highly preferred.

Experience managing suppliers, quotations, commercial negotiations and purchase orders.

Experience supporting tender/sebut harga preparation is highly preferred.