Planner

ONE COMPLETE SOLUTION (M) SDN. BHD.; Iskandar Puteri; On-site; MYR 45,000 - 78,000; Full time

Job summary

ONE COMPLETE SOLUTION (M) SDN. BHD. is seeking a Planner to oversee Mechanical department operations, coordinate maintenance scheduling, manage documentation, and ensure compliance with safety standards and client expectations.

The role involves supporting the team, resolving operational issues, and driving process improvements for smooth day-to-day facility operations. Responsibilities include tracking MOP/RA/PPM activities, maintaining trackers, and preparing client-ready reports and

Qualifications

• Diploma or Bachelor’s Degree in Electrical Engineering, Mechanical Engineering, Facilities Management or a related field.
• Basic understanding of Planned Preventive Maintenance (PPM), maintenance scheduling and technical documentation.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Experience with CMMS platform is an advantage.

Responsibilities

• Assist to identify pending or outdated Method of Procedures (MOPs), Risk Assessments (RAs) and PPM checklists, and coordinate with the respective engineers to ensure documents are prepared or revised as required.
• Track MOP submission and approval dates for document control and KPI monitoring purposes.
• Assist to ensure the required maintenance documents are submitted, reviewed and approved before the scheduled PPM activities commence.
• Maintain and update the PPM Master Tracker, including daily completed maintenance units and overall PPM completion status.
• Update the Monthly & Weekly tracking sheet with assigned personnel, estimated start and end dates, MOP links and RA approval status by the second week of each month.
• Record actual start and completion dates, work progress, delays, major findings and relevant service report links for ongoing PPM activities.
• Maintain accurate records of MOP, RA and Permit to Work (PTW) submission and approval statuses.
• Ensure consistency across PPM tracking spreadsheets, daily reports and weekly presentation materials.
• Assist to prepare and update weekly PPM progress trackers and presentation materials for client meetings.
• Assist to consolidate weekly updates on PPM completion, maintenance report status, outstanding defects, findings and summary reports.

Skills

Planning coordination

Documentation

Data management

KPI monitoring

Time management

Problem-solving

Proactive communication

Education

Diploma or Bachelor's Degree in Electrical Engineering, Mechanical Engineering, Facilities Management or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

CMMS

Job description

The Planner is responsible for overseeing Mechanical department operations, preventive and corrective maintenance activities, manpower coordination, vendor management, and client communication. The role ensures that all mechanical-related facility activities are properly planned, executed, documented, and completed in accordance with operational requirements, safety standards, and client expectations. The planner will also play an active role in supporting the team, resolving operational issues, improving work processes, and ensuring smooth day-to-day facility operations.

Key responsibilities

Assist to identify pending or outdated Method of Procedures (MOPs), Risk Assessments (RAs) and PPM checklists, and coordinate with the respective engineers to ensure documents are prepared or revised as required.

Track MOP submission and approval dates for document control and KPI monitoring purposes.

Assist to ensure the required maintenance documents are submitted, reviewed and approved before the scheduled PPM activities commence.

Maintain and update the PPM Master Tracker, including daily completed maintenance units and overall PPM completion status.

Update the Monthly & Weekly tracking sheet with assigned personnel, estimated start and end dates, MOP links and RA approval status by the second week of each month.

Record actual start and completion dates, work progress, delays, major findings and relevant service report links for ongoing PPM activities.

Maintain accurate records of MOP, RA and Permit to Work (PTW) submission and approval statuses.

Ensure consistency across PPM tracking spreadsheets, daily reports and weekly presentation materials.

Assist to prepare and update weekly PPM progress trackers and presentation materials for client meetings.

Assist to consolidate weekly updates on PPM completion, maintenance report status, outstanding defects, findings and summary reports.

About you

Diploma or Bachelor's Degree in Electrical Engineering, Mechanical Engineering, Facilities Management or a related field.

Basic understanding of Planned Preventive Maintenance (PPM), maintenance scheduling and technical documentation.

Proficient in Microsoft Excel, Word and PowerPoint.

Experience with CMMS platform is an advantage.

Planning and scheduling coordination

Documentation and report tracking

Data management and accuracy

KPI monitoring and reporting

Time management and prioritisation

Problem-solving and follow-up

Proactive communication and teamwork

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Planner?
• Which of the following types of qualifications do you have?
• How many years of Electromechanical Engineering experience do you have?

We’re an international facilities management company, trusted by more than 20,000 customers around the globe. With a £1bn annual turnover and more than 85,000 colleagues in our team, we expertly deliver essential and sustainable services to a range of sectors across multiple countries. We’re there for our customers, wherever they are, around the clock.

We’re an international facilities management company, trusted by more than 20,000 customers around the globe. With a £1bn annual turnover and more than 85,000 colleagues in our team, we expertly deliver essential and sustainable services to a range of sectors across multiple countries. We’re there for our customers, wherever they are, around the clock.