Personal Assistant

Sobella Beauty; Kota Bharu; On-site; MYR 20,000 - 100,000; Full time

Job summary

A beauty company is seeking a Personal Assistant to provide comprehensive support to the Director. The role involves managing schedules, coordinating travel arrangements, and maintaining professional documents while ensuring confidentiality. Ideal candidates should possess strong organisational and communication skills in Bahasa Malaysia, with English proficiency as a plus. This position offers flexible working hours aligned with the Director's schedule and includes various benefits such as annual leave and overtime pay.

Benefits

Annual Leave

EPF / SOCSO / PCB

Training Provided

Overtime Pay

Company Trip

Qualifications

• Must possess a valid driving license and be comfortable with frequent travel.
• Strong organisational and time-management skills required.
• Proactive and adaptable to manage changing priorities.
• Trustworthy and professional demeanor is essential.

Responsibilities

• Provide comprehensive administrative and personal support to the Director.
• Manage schedules, appointments, and reminders efficiently.
• Provide transportation support as required.
• Coordinate travel arrangements for business purposes.
• Maintain documents, records, and correspondence professionally.
• Handle confidential information discreetly.

Skills

Organisational skills

Time management

Communication in Bahasa Malaysia

Adaptability

Proficiency in English

Competence in Google Workspace

Experience in similar roles

Tools

Google Workspace

Microsoft Excel

WhatsApp

Job description

Possess a valid driving licence and be comfortable with frequent travel

Strong organisational and time-management skills with attention to detail

Proactive, adaptable, and able to manage changing priorities

Trustworthy, discreet, and professional at all times

Good communication skills in Bahasa Malaysia; English proficiency is an advantage

Competent in basic office tools (Google Workspace, Microsoft Excel, WhatsApp)

Prior experience as a Personal Assistant, Executive Assistant, or similar role is preferred

Requirement

• Possess a valid driving licence and be comfortable with frequent travel
• Strong organisational and time-management skills with attention to detail
• Proactive, adaptable, and able to manage changing priorities
• Trustworthy, discreet, and professional at all times
• Good communication skills in Bahasa Malaysia; English proficiency is an advantage
• Competent in basic office tools (Google Workspace, Microsoft Excel, WhatsApp)
• Prior experience as a Personal Assistant, Executive Assistant, or similar role is preferred

Responsibility

• Provide full-spectrum administrative and personal support to the Director / Management
• Manage and coordinate schedules, appointments, and reminders efficiently
• Provide transportation support for the Director as required
• Willing to travel with the Director for business purposes when needed
• Manage end-to-end travel arrangements, including flight bookings, accommodation, ground transport, and itineraries
• Prepare, organise, and maintain documents, records, and correspondence
• Liaise with internal teams, suppliers, and external stakeholders professionally
• Handle confidential information with discretion and integrity
• Manage ad-hoc tasks and time-sensitive matters as assigned
• Support meetings, events, and operational activities when required

Working Hours

• Flexible working hours, aligned with the Director’s schedule
• Willingness to work extended hours when operational needs require

Benefits

• Annual Leave
• EPF / SOCSO / PCB
• Training Provided
• Overtime Pay
• Company Trip

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