People Services Generalist (Japanese speaker)

Sanofi; Petaling Jaya; On-site; MYR 67,000 - 134,000; Full time

Job summary

Sanofi Malaysia is seeking a People Services Generalist (Japanese Speaker) to manage HR queries and ensure accurate execution of core People Services processes. You will mentor teammates, handle complex cases, and contribute to maintaining a comprehensive knowledge base in English and local languages.

The role requires 1–2 years in HR operations, fluent Japanese (N1) and business English, and a proactive approach to process improvement in a multicultural environment.

Qualifications

• 1-2 years hands-on experience in HR operations or shared services (essential).
• Excellent Japanese (N1) and business English.
• Strong customer service and communication skills.
• Experience in multicultural, international environments is advantageous.
• Ability to analyze processes and drive improvements.

Responsibilities

• Handle incoming tickets and emails regarding HR issues.
• Guide users through the knowledge base and portal.
• Mentor L1-1 team members on case resolution.
• Resolve complex HR queries with policy interpretation.
• Create and maintain knowledge articles in English and local language.
• Develop and maintain standard operating procedures to improve efficiency.
• Collaborate with cross-country People Services teams.

Skills

Fluent English & Japanese (N1)

Customer service focus

Strong communication

Analytical thinking

HR process knowledge

Attention to detail

Tools

MS Office

Case management tools

Job description

People Services Generalist (Japanese speaker)

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Job title: People Services Generalist (Japanese Speaker)

Location: Malaysia

About the job

The People Services Generalist Japan will be responsible for the control, monitoring, and correct execution of the People Services core models, ensuring a One Sanofi, best-in-class service for our employees. The People Services Generalist Japan will ensure that the procedures listed below and related to people lifecycle area are executed within the due legal framework and Sanofi's corporate policies, ensuring that processes are perform and deliver under an adequate environment of control and segregation of duties.

About Sanofi:

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main responsibilities:

• Lead User Experience initiatives and serve as escalation point for complex L1 queries
• Manage complex HR queries from employees using the procedures provided and articles in the knowledge base
• Mentor and provide guidance to L1-1 team members on case resolution
• Work in the case management tool to report each case and progress on the resolution
• Provide customer service to the employees, mostly on HR Services queries verbally and in writing
• Lead article creation and maintenance based on the process content provided
• Conduct quality reviews of case resolutions and knowledge base content

KEY ACCOUNTABILITIES

Operation

• Handle incoming tickets/ emails from customers regarding HR issues
• Calls: Validate the identity of the requestor by asking Security Questions based on global strategy
• Guide the requestor in the knowledge portal
• Help enrich articles or create new ones if a topic raised could have been addressed though an article
• Analyze complex enquiries requiring policy interpretation
• Deliver high-quality standard service to customers while coaching others on service standards
• Continually seek out ways to improve client satisfaction
• Demonstrate knowledge of C2R processes and procedures provided
• Develop and maintain standard operating procedures (DTPs) in processes, while identifying and driving opportunities for efficiency or automation
• Support the process team with writing the knowledge articles based on the content provided in English and Local language
• Apply Golden Rules for Content Management
• Help with creating dedicated Resolver articles as the Knowledge Base is the single source of truth for Resolvers
• Identify process improvement opportunities through elimination of redundant activities
• Identify Service Request potential for those topics where the team systematically do the same action or systematically transfer to another team

EXPECTED SKILLS

Functional

• Advanced proficiency in English and Japanese (N1 level required)
• Customer service focus and experience
• Strong communication and presentation skills
• Strong analytical and problem-solving capabilities
• HR process knowledge is an advantage
• Strong attention to detail and ability to meet deadlines

Technical

• Experience in case management tools is an advantage
• MS Office knowledge is a must
• Ability to leverage data and analytics for insights

Interpersonal

• Ability to interact with internal and external clients in a professional manner (essential)
• Excellent communication skills with ability to explain complex topics simply (essential)
• Strong team player with demonstrated coaching/mentoring abilities (essential)
• Highly attentive to customer needs with proactive problem-solving approach (essential)

Leadership

• Organized and structured to execute tasks as per deadlines (essential)
• Action oriented, delivery driven, change agent (essential)
• Highly organized with ability to manage multiple priorities and deadlines (essential)

About you

• Customer service experience (essential)
• 1-2 years hands-on experience in HR operations or shared services environment (essential)
• Experience in international multicultural environment (essential)
• Excellent Japanese skills (N1 level) and business-level English (essential)
• Experience with process improvement or project participation (advantageous)
• Knowledge of other languages in scope (advantageous)
• Certification in HR, customer service, or related field (advantageous)

REPORTING & COLLABORATION

The People Services Generalist, Japan reports to the People Services PLC Team Manager JPAC and serves as a senior team member providing guidance to L1-1 colleagues. Works closely with People Services Employee Lifecycle Management, External Workforce and Organization & Data Management teams, and collaborates with People Services front line teams across countries/regions. May represent the team in cross-functional meetings and initiatives.

Why choose us?

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

Make your work count by supporting a company that brings life-changing treatments to millions — and is committed to doing right by patients, communities, and the planet.

Drive progress from within by helping simplify, scale, and modernize how a global biopharma business delivers smarter, faster, and more sustainably.

Support teams across science, medicine, and operations by building better systems, shaping bold strategies, and enabling innovation at speed.

Make an impact across borders and functions, collaborating with leaders to turn complex challenges into real-world solutions.

Advance your career through stretch roles, cross-functional moves, and development opportunities designed to match your ambition.

Thrive in inclusive, high-performing teams where every role matters and every voice helps shape what’s next.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Pharmaceuticals, Biotechnology & Medical Devices More than 10,000 employees

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.

Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.

With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.