Operations Executive (Data Centre)

Princeton Digital Group; Sedenak; On-site; MYR 30,000 - 90,000; Full time

Job summary

Princeton Digital Group in Sedenak, Johor Bahru, seeks an Operations Executive to join our expanding team. You will provide administrative support, prepare reports, monitor documentation, and assist with vendor onboarding and audits.

The ideal candidate holds a technical or engineering degree, has at least three years of related experience, and is comfortable with Excel, BMS, CMMS/DCIM, ERP, and data analytics tools. Kulai or Senai residents are preferred due to daily travel to Sedenak.

Qualifications

• Degree in Technical or Engineering discipline.
• Minimum 3 years of relevant working experience as an Operations Executive.
• Applicants based in Kulai or Senai are preferred, as daily travel to Sedenak is required.

Responsibilities

• Provides administrative support including scheduling meetings, preparing reports and minutes, contracts compliance, monitoring & renewal, PR/PO preparation, invoices management, budgeting and managing documentation
• Support in documentation and filing of Vendor on boarding process such as the PTW consolidation of all Safe Work Method Statement, Risk Assessment and worker name list
• Assist in coordination and monitoring of 52 Weeks calendar updates for all plan preventive maintenance, Annual Shut Down, Fire drill and other activities
• Assist in monitoring complete and updated records: Daily operations logs, checklists, generator diesel logs, PM records, IRs, vendor service sheets and SOPs related to facility operations.
• Assist in monitoring compliance towards operational protocols, ISO standards, and regulatory codes
• Assist in internal/external audits and regulatory inspections by preparing relevant documents and facilitating site access
• Assist in maintaining shift handover logs (if on shift rotation)
• Participate in daily ops briefings, contractor meetings, and scheduled reviews with site and regional ops teams
• Support in documentation filing system and upkeep all latest documents in soft and hard copy. Perform weekly backup in our documentation filing system
• Support in the technical cleaning coordination
• Opex and Capex coordination and compilation with Subject Matter Expert
• Equipment life cycle management
• Asset management and compliance of certification
• Work closely with security, IT, projects, and customer service departments for seamless cross-functional coordination
• Assist in supporting customer representatives during site visits, audits, or fault escalations
• Track and manage the condition of office equipment, inventory, consumables and supplies, coordinating replacements or repairs as needed and asset tracking and property bring in and out of plant
• Monitor, track and update staff overtime records
• Perform other duties as required

Skills

Analytical skills

Organizational skills

Communication

Education

Degree in Technical or Engineering discipline

Tools

MS Excel

Microsoft Word

BMS

CMMS/DCIM

ERP

Microsoft BI

VLOOKUP

Pivot Tables

Job description

Who we are:

Princeton Digital Group (PDG) is a leading developer and operator of AI and cloud hyperscale data centers in Asia Pacific. Headquartered in Singapore, PDG has a presence across high-growth markets in the region including Singapore, Japan, India, Indonesia, China, Malaysia, South Korea, and Australia

PDG is backed by some of the world’s most reputed blue-chip investors - Warburg Pincus, a leading global private equity firm with a successful history of creating world-class technology, media, and telecommunications (TMT) and real estate platforms; Ontario Teachers' Pension Plan (OTPP), Canada's largest single profession pension plan; Mubadala Investment Company, a sovereign investor that manages a diverse global portfolio for the Government of Abu Dhabi and Stonepeak, a leading alternative investment firm specializing in infrastructure and real assets globally.

We Are Looking For:

An Operations Executive that is a newly created role due to expansion. Reporting to Operations Manager, this role will be based in Sedenak, Johor Bahru

Job Responsibilities:

• Provides administrative support including scheduling meetings, preparing reports and minutes, contracts compliance, monitoring & renewal, PR/PO preparation, invoices management, budgeting and managing documentation
• Support in documentation and filing of Vendor on boarding process such as the PTW consolidation of all Safe Work Method Statement, Risk Assessment and worker name list
• Assist in coordination and monitoring of 52 Weeks calendar updates for all plan preventive maintenance, Annual Shut Down, Fire drill and other activities
• Assist in monitoring complete and updated records: Daily operations logs, checklists, generator diesel logs, PM records, IRs, vendor service sheets and SOPs related to facility operations.
• Assist in monitoring compliance towards operational protocols, ISO standards, and regulatory codes
• Assist in internal/external audits and regulatory inspections by preparing relevant documents and facilitating site access
• Assist in maintaining shift handover logs (if on shift rotation)
• Participate in daily ops briefings, contractor meetings, and scheduled reviews with site and regional ops teams
• Support in documentation filing system and upkeep all latest documents in soft and hard copy. Perform weekly backup in our documentation filing system
• Support in the technical cleaning coordination
• Opex and Capex coordination and compilation with Subject Matter Expert
• Equipment life cycle management
• Asset management and compliance of certification
• Work closely with security, IT, projects, and customer service departments for seamless cross-functional coordination
• Assist in supporting customer representatives during site visits, audits, or fault escalations
• Track and manage the condition of office equipment, inventory, consumables and supplies, coordinating replacements or repairs as needed and asset tracking and property bring in and out of plant
• Monitor, track and update staff overtime records
• Perform other duties as required

Qualities You Should Have

• Degree in Technical or Engineering discipline
• Minimum 3 years of relevant working experience as an Operations Executive.
• Applicants based in Kulai or Senai are preferred, as daily travel to Sedenak is required
• Familiar with Microsoft Excel and Word, BMS, CMMS/DCIM, ERP, Microsoft BI, VLOOKUP and Pivot Tables.
• Good planning, organizing, and analytical skills

By submitting this application for employment to PDG, you hereby acknowledge that you consent to the collection, use and/or disclosure (to relevant third parties) of your personal data by us for the purposes of evaluating this application [and for other potential vacancies in the future]. You may inform us of any decision to withdraw such consent in the future by contacting [e-mail]. Please do not send your application to this email address