Operational Buyer-Procurement Hub

Frencken International Sdn. Bhd.; Malaysia; On-site; MYR 42,000 - 66,000; Full time

Job summary

Frencken International Sdn. Bhd.

is seeking a detail-oriented Purchasing Executive to handle transactional purchasing activities, including creating purchase orders based on MRP and requisitions in a fast-paced manufacturing environment. You will maintain supplier communications, manage order status, and ensure timely acknowledgments, while keeping open order books accurate and aligned with SLA expectations.

Qualifications

• Relevant experience in transactional purchasing or procurement.
• Familiarity with ERP systems and procurement processes.
• Ability to manage supplier communications and documentation.
• Attention to detail and accuracy in data maintenance.

Responsibilities

• Create and process purchase orders based on MRP triggers or approved requisitions.
• Perform PO amendments (quantity, delivery dates) in alignment with SLA timelines.
• Confirm order status with suppliers and ensure timely acknowledgments.
• Follow up on outstanding orders and coordinate reschedules or escalations as needed.
• Maintain accurate and updated open order books for assigned categories/sites.
• Maintain supplier master data, pricing records, lead times, and item info in the ERP system.
• Generate operational reports (PO status, delivery performance) to support KPI tracking for the hub.

Skills

Procurement

ERP systems

MS Excel

Job description

Company Overview

Frencken Group Limited (FGL) is a Global Integrated Technology Solutions Company focusing on the Aerospace, Analytical, Automotive, Healthcare, Industrial, Industrial Automation, Life sciences and Semiconductor segments. Offering global integrated design, prototyping, NPI, manufacturing and supply chain solutions. Frencken’s success is attributed to its technology, operations excellence and employees, and the quality of its leadership.

Transactional Purchasing Execution

• Create and process purchase orders based on MRP triggers or approved requisitions.
• Perform PO amendments (e.g., quantity, delivery dates) in alignment with SLA timelines.
• Confirm order status with suppliers and ensure timely acknowledgments.
• Follow up on outstanding orders, coordinate reschedules or escalations as needed.
• Maintain accurate and updated open order books for assigned categories/sites.

Supplier Communication & Support

• Act as the first point of contact for suppliers regarding routine orders, acknowledgments, delivery reminders, and general documentation.
• Escalate any delivery delays or deviations to relevant site buyers.
• Support documentation needs related to order confirmation, shipping documents, and routine issue resolution.

System & Data Maintenance

• Maintain supplier master data, pricing records, lead times, and item info in the ERP system.
• Ensure all transactions are recorded in compliance with procurement policies and audit standards.
• Generate operational reports (e.g., PO status, delivery performance) to support KPI tracking for the hub.