Office Operations Intern — Admin & Employee Experience

dentsu; Kuala Lumpur; Hybrid; MYR 11,000 - 17,000; Full time

Benefits offered by this job

Volunteer leave

One Day for Change

1 paid day off per month

Dentsu University access

Job summary

Dentsu invites applications for an Office Administration Internship in Kuala Lumpur. You will join the Office Administration team to support day-to-day operations, coordinate workplace activities, and help create a well-organised work environment while gaining hands-on experience in administrative processes.

The role focuses on admin tasks, onboarding support, facilities coordination, and vendor liaison, offering exposure to employee engagement activities and process improvements while

Qualifications

• Currently pursuing or recently completed a Diploma or Degree in Business Administration, Human Resources, Office Management, Communications, or a related field, with availability for a minimum internship period of 3–6 months.
• Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Good communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders.
• Proactive and detail-oriented, with a positive attitude and willingness to learn and take ownership of tasks.

Responsibilities

• Support daily office operations by assisting with workplace coordination, facilities arrangements, and general administrative activities to ensure a smooth and efficient office environment.
• Assist with workplace coordination including meeting room bookings, workspace setup, office logistics, and employee support requests.
• Coordinate office supplies and vendor management activities, including inventory tracking, stationery orders, vendor deliveries, and maintenance follow-ups.
• Provide administrative support through accurate record keeping, document management, data entry, tracker maintenance, and preparation of reports or presentations.
• Support employee engagement activities such as townhalls, celebrations, and office events through event coordination, logistics support, and communication materials.
• Assist with new joiner onboarding support, including workspace preparation, orientation arrangements, and coordination with relevant stakeholders.
• Liaise with vendors, service providers, and building management on operational matters while supporting visitor management and reception activities when required.
• Participate in process improvement initiatives and ad-hoc projects to enhance administrative efficiency and overall workplace experience.

Skills

Organizational skills

Time management

MS Office proficiency

Communication skills

Customer service mindset

Education

Diploma/Degree in Business Admin or related field

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Dentsu invites applications for an Office Administration Internship in Kuala Lumpur. You will join the Office Administration team to support day-to-day operations, coordinate workplace activities, and help create a well-organised work environment while gaining hands-on experience in administrative processes.

The role focuses on admin tasks, onboarding support, facilities coordination, and vendor liaison, offering exposure to employee engagement activities and process improvements while