Office Administrator / Secretary

Elsa Talent; Sungai Udang; On-site; MYR 39,000 - 56,000; Full time

Job summary

Elsa Talent is seeking an organized administrative professional in Malaysia to manage plant office operations. The role involves scheduling weekly rosters, coordinating audits, maintaining documentation, and processing invoices.

The ideal candidate has 1–5 years of office admin experience and proficiency in SAP and Microsoft Office. You may handle budget data entry and procurement tasks, supporting the GM Production office and the broader Production Department.

Qualifications

• Minimum Diploma/ Degree in Business Administration, Office Management or a related field.
• 1–5 years of experience in office administration or secretarial roles.
• Strong proficiency in Microsoft Office, especially PowerPoint and Excel.
• Working knowledge of SAP.
• Experience in invoice verification, budget tracking or procurement is an advantage.
• Experience in an oil & gas, petrochemical or plant environment is an advantage.
• Detail-oriented, well organised and able to work with multiple stakeholders.
• Willing to work additional hours and travel when required.

Responsibilities

• Prepare the weekly Plant Standby Roster
• Schedule and track Department Audit and HSSE Audit activities weekly and monthly
• Manage the plant's documentation system and procedures, including the safekeeping of vital records
• Verify up to 100 invoices a month and track payment records to prevent double charging by vendors
• Assist with OPEX/CAPEX budget data entry, analyse trends and highlight departmental variances each month
• Obtain approvals across systems such as SMART GEP, PR, PO, MWO, SES, KOFAX and digital signatures for Critical Lifting and JHA
• Manage office consumables and procurement, and monitor inventory levels monthly
• Provide administrative support to the GM Production office and the wider Production Department

Skills

Diploma/Degree in Business Admin

1-5 years experience in office admin

Microsoft Office (PowerPoint & Excel)

Working knowledge of SAP

Detail-oriented & well organized

Stakeholder coordination

Education

Diploma/Degree in Business Administration or related field

Tools

SAP

Budget tracking

Procurement systems

Job description

Note :This is a 12-months contract basis job

Responsibilities

• Prepare the weekly Plant Standby Roster
• Schedule and track Department Audit and HSSE Audit activities on a weekly and monthly basis
• Manage the plant's documentation system and procedures, including the safekeeping of vital records
• Verify up to 100 invoices a month and track payment records to prevent double charging by vendors
• Assist with OPEX/CAPEX budget data entry, analyse trends and highlight departmental variances each month
• Obtain approvals across systems such as SMART GEP, PR, PO, MWO, SES, KOFAX and digital signatures for Critical Lifting and JHA
• Manage office consumables and procurement, and monitor inventory levels monthly
• Provide administrative support to the GM Production office and the wider Production Department

Requirement

• Minimum Diploma / Degree in Business Administration, Office Management or a related field
• 1–5 years of experience in office administration or secretarial roles
• Strong proficiency in Microsoft Office, especially PowerPoint and Excel
• Working knowledge of SAP
• Experience in invoice verification, budget tracking or procurement is an advantage
• Experience in an oil & gas, petrochemical or plant environment is an advantage
• Detail-oriented, well organised and able to work with multiple stakeholders
• Willing to work additional hours and travel when required