Office Administrator (5months contract)

dentsu; Kuala Lumpur; Hybrid; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Hybrid work

Volunteer leave

Wellness days

Dentsu University access

Awards & recognition

Job summary

Dentsu in Malaysia is seeking an Office Administrator to keep our workplace running smoothly and support a positive office experience for colleagues. You’ll manage day-to-day operations, coordinate facilities, and liaison with vendors on a 5-month contract.

The role suits an organized, hands-on individual who can juggle multiple priorities in a fast-paced environment while supporting onboarding, events, and employee engagement initiatives under the Office Administration team.

Qualifications

• 1+ years in office administration, workplace operations or similar roles.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage day-to-day office operations and facilities.
• Coordinate vendors and service providers for maintenance and supplies.
• Maintain records, trackers, inventories and reports.
• Support onboarding, workspace preparation and visitor management.
• Coordinate office events and employee engagement activities.
• Identify process improvements to boost efficiency.

Skills

Organizational skills

Time management

Communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Dentsu is a global leader in integrated growth and transformation, driving sustainable solutions and innovation for some of the world's most influential brands. Founded in 1901, dentsu operates in approximately 120 countries with a team of approximately 68,000 employees, and boasts a network of world-class brands, including Carat, Dentsu Creative, dentsu X, iProspect, Merkle, and more. These brands, each with deep expertise in media, creativity, and digital, collaborate to deliver integrated growth solutions that create lasting, meaningful impact.

As we look toward the future, dentsu is focused on Innovating to impact—fostering collaboration, creativity, and cutting-edge technology to drive real, transformative change.

What your typical day will look like:

As an Office Administrator at Dentsu, you’ll play an important role in keeping our workplace running smoothly and ensuring employees have a positive and well-supported office experience. You’ll manage day-to-day office administration, coordinate workplace and facilities matters, liaise with vendors and service providers, and support office activities and employee engagement initiatives.

This role is ideal for someone who is organized, hands-on, and comfortable managing multiple priorities in a fast-paced environment. You’ll work closely with employees, internal stakeholders, vendors, and building management, while also supporting various workplace initiatives and administrative projects throughout your 5-month contract.

Core responsibilities include:

• Manage day-to-day office operations: Oversee daily workplace administration including office facilities, meeting rooms, workspace arrangements, office supplies, and general employee requests to ensure a smooth and efficient office environment.
• Coordinate vendors and facilities matters: Liaise with vendors, service providers, and building management on maintenance, deliveries, repairs, cleaning, and other workplace-related matters, ensuring issues are followed up and resolved in a timely manner.
• Support office administration and documentation: Maintain accurate records, trackers, inventories, documents, and reports while providing administrative support for workplace processes and activities.
• Support employee and workplace experience: Assist with new joiner onboarding, workspace preparation, visitor management, employee requests, and other activities that contribute to a welcoming and well-organized workplace.
• Coordinate workplace activities and events: Support townhalls, celebrations, employee engagement activities, and office events by coordinating logistics, venue setup, materials, communications, and vendor arrangements.
• Drive operational efficiency: Identify opportunities to improve administrative processes, workplace coordination, and service delivery, while supporting ad-hoc projects and initiatives led by the Office Administration team.

A bit about you:

• Minimum 1 years of experience in office administration, workplace operations, facilities coordination, administration, or a related role. Candidates with relevant experience in a fast-paced corporate environment are encouraged to apply.
• Strong organizational and time management skills, with the ability to manage multiple tasks, priorities, and stakeholders independently.
• Good proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook, with confidence in maintaining trackers, preparing documents, and handling administrative data.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, internal stakeholders, vendors, service providers, and building management.
• Proactive, hands-on, and detail-oriented, with a strong sense of ownership and a willingness to step in and resolve issues when needed.
• Strong customer service mindset and a genuine interest in creating a positive, organized, and engaging workplace experience.

What’s in it for you:

• Flexible hybrid working arrangement.
• The opportunity to give back with dedicated volunteer leave and our whole-company event, One Day for Change
• 3 whole company Wellness days off per year for you to switch off and take your day, your way
• Career Development and Learning & Development opportunities, including access to our global online dentsu University
• Be part of a global network that truly invests in recognising performance with via our Never Before Awards, and social impact, including having a clearly mapped path to becoming net zero

Will live the dentsu 8 Ways at all times: We Dream Loud, We Inspire Change, We Team Without Limits, We All Lead, We Make It Real, We Climb High, We Choose Excitement, We Are A Force For Good.

Inclusion and Diversity

We’re proud to be different and that starts with our people. We believe in equal opportunities for everyone. We won’t define people by their race, gender, sexual-orientation, age or disability. Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. That’s what we care about.

So, whether you’re joining us, or looking to move to a different part of the business, we work hard to make sure we create equal opportunities for everyone.

Keeping connected

Please visit our website to find out more and connect with us on social.