Office Administrator

Tenaga Cekap Management; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

Tenaga Cekap Management in Shah Alam requires an experienced administrator to support senior management. You will manage calendars, schedule meetings, coordinate travel, and prepare correspondence for busy executives.

You will assist in preparing and reviewing legal documents, contracts, and corporate filings, while maintaining organized records of compliance policies and regulatory updates. The role includes liaising with internal teams and external counsel to ensure timely task completion.

Qualifications

• Provide comprehensive administrative support to senior management.
• Manage calendars, schedule meetings, and coordinate travel.
• Assist in the preparation and review of legal documents, contracts, and filings.
• Maintain organized records of legal documents, compliance policies, and regulatory updates.
• Identify potential compliance risks and assist in mitigation strategies.

Responsibilities

• Provide comprehensive administrative support to senior management, including calendars, meetings, travel, and correspondence.
• Assist in preparation, review, and organization of legal documents, contracts, and corporate records for compliance.
• Coordinate with internal stakeholders and external counsel to facilitate legal processes and deadlines.
• Develop and maintain efficient document management systems for legal and compliance files.
• Support implementation and monitoring of compliance policies across the organization.

Skills

Administrative support

Calendar management

Travel coordination

Compliance awareness

Documentation

Tools

Document management systems

Job description

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Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

Assist in the preparation and review of legal documents, contracts, and corporate filings, ensuring accuracy and adherence to legal standards.

Support the Legal & Compliance department by maintaining organized records of legal documents, compliance policies, and regulatory updates.

Coordinate with internal departments and external legal counsel to facilitate legal processes and ensure timely completion of tasks.

Monitor and ensure compliance with company policies, procedures, and relevant laws and regulations, assisting in the development and implementation of compliance programs.

Manage and organize company-wide document management systems, ensuring efficient retrieval and secure storage of important information.

Handle confidential information with discretion and professionalism, maintaining strict adherence to privacy and data protection policies.

Proactively identify potential compliance risks and assist in developing mitigation strategies.

Liaise with various stakeholders, including employees, clients, and regulatory bodies, maintaining professional communication channels.

Support the execution of internal audits and investigations related to legal and compliance matters.

Requirement

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

• Assist in the preparation and review of legal documents, contracts, and corporate filings, ensuring accuracy and adherence to legal standards.

• Support the Legal & Compliance department by maintaining organized records of legal documents, compliance policies, and regulatory updates.

• Coordinate with internal departments and external legal counsel to facilitate legal processes and ensure timely completion of tasks.

• Monitor and ensure compliance with company policies, procedures, and relevant laws and regulations, assisting in the development and implementation of compliance programs.

• Manage and organize company-wide document management systems, ensuring efficient retrieval and secure storage of important information.

• Handle confidential information with discretion and professionalism, maintaining strict adherence to privacy and data protection policies.

• Proactively identify potential compliance risks and assist in developing mitigation strategies.

• Liaise with various stakeholders, including employees, clients, and regulatory bodies, maintaining professional communication channels.

• Support the execution of internal audits and investigations related to legal and compliance matters.

Responsibility

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

• Assist in the preparation, review, and organization of legal documents, contracts, and corporate records, ensuring accuracy and compliance with relevant regulations.

• Support the Legal and Compliance department by coordinating with internal stakeholders and external legal counsel, managing case files, and tracking deadlines.

• Develop and maintain efficient document management systems, ensuring all legal and compliance-related documents are properly filed, stored, and accessible.

• Facilitate communication between departments and external parties on legal and compliance matters, acting as a point of contact for inquiries.

• Assist in the implementation and monitoring of compliance policies and procedures, ensuring adherence across the organization.

• Prepare reports and presentations on legal and compliance activities, as required by management.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance