O&M Documentation & Records Coordinator

Solarvest; Seberang Perai; On-site; MYR 27,000 - 40,000; Full time

Job summary

Solarvest in Malaysia is seeking an administrative assistant to support regional O&M document control and maintenance of records. You will handle documentation, track reports, and assist with procurement and invoicing, coordinating with teams.

Fresh graduates are welcome; basic MS Excel/Word skills and strong organizational ability are required. Occasional travel may be needed to support audits and field tasks.

Qualifications

• Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Excel, Word and email.
• Good documentation, filing and record-keeping skills.
• Organized and able to manage multiple tasks and follow-ups.
• Good communication and coordination skills.
• Detail-oriented and able to maintain accurate records.
• Willing to learn O&M processes and technical documentation.
• Able to work independently with minimum supervision.
• Possess a valid driving license and willing to travel when required.
• Experience in administration, document control, procurement or operations support is an advantage.

Responsibilities

• Support regional O&M document control.
• Maintain O&M documents, checklists and records.
• Track and compile PM, PC and CM reports.
• Follow up service tickets, SLA and overdue documentation.
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
• Coordinate subcontractor reports, JMS and invoice documentation.
• Coordinate documentation and records for warranty and insurance claims.
• Assist with inventory checking and audits.
• Track equipment calibration and repair status.
• Maintain training and competency records.
• Maintain O&M vehicle records and servicing schedules.
• Support document preparation for internal and external audits.
• Perform other O&M administrative duties as assigned.

Education

SPM / Certificate / Diploma in Administration, Business Management or equivalent

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Solarvest in Malaysia is seeking an administrative assistant to support regional O&M document control and maintenance of records. You will handle documentation, track reports, and assist with procurement and invoicing, coordinating with teams.

Fresh graduates are welcome; basic MS Excel/Word skills and strong organizational ability are required. Occasional travel may be needed to support audits and field tasks.