MRO Buyer/Purchaser

My Supply Malaysia Sdn Bhd; Penang; On-site; MYR 48,000 - 72,000; Full time

Job summary

Jora Malaysia is seeking an experienced procurement specialist in Penang to source, negotiate, and secure goods and services across multiple departments, with a focus on MRO items.

You will collaborate with internal stakeholders, issue purchase orders, track deliveries, and maintain supplier records while ensuring compliance and cost-efficiency.

Qualifications

• Bachelor’s degree in business administration or supply chain management.
• 3-5 years of proven buyer/procurement experience.
• Experience sourcing and purchasing unprocured items.
• Knowledge of procurement processes and supplier management.
• Strong negotiation and communication with suppliers and internal stakeholders.
• Proficiency in procurement software or ERP systems.
• Excellent organizational and time management skills.
• Attention to detail in purchase orders, contracts, supplier records.
• Ability to work independently and meet deadlines.
• Knowledge of procurement regulations and compliance.
• High-level proficiency in English.
• Proficiency in Microsoft Excel.

Responsibilities

• Regularly engage with customers and suppliers to understand needs and ensure smooth logistics.
• Conduct procurement activities including sourcing, selecting, and negotiating with suppliers for best prices.
• Collaborate with internal stakeholders to identify purchasing needs and requirements.
• Develop and implement procurement strategies to minimize costs and maintain relationships.
• Prepare and issue hundreds of purchase orders with accurate specs and delivery timelines.
• Coordinate with suppliers to track order status and ensure on-time delivery.
• Maintain procurement records in accordance with company policies.
• Collaborate with cross-functional teams such as production, logistics, and finance.
• Stay updated on regulations and compliance related to purchasing.
• Provide on-site warehouse support when Warehouse Admin is absent.

Skills

Negotiation

Communication

English proficiency

Excel

ERP systems

Time management

Attention to detail

Problem-solving

Compliance knowledge

Regulations knowledge

Education

Bachelor's degree in Business Admin / Supply Chain

Tools

Procurement software

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1. Responsible for sourcing, negotiating, and acquiring goods and services in a timely and cost-effective manner while maintaining strong supplier relationships and ensuring adherence to quality standards and procurement policies.
2. Collaborate with internal stakeholders to understand their purchasing needs and execute procurement activities, including supplier selection and negotiating best prices and purchase order issuance, to support efficient operations across multiple departments.

Responsibilities and authorities:

Direct Customer and Supplier Interaction:

Regularly engage with customers and suppliers to understand their needs, ensuring a smooth logistics process and maintaining solid relationships.

Conduct procurement activities, including sourcing, selecting, and negotiating with suppliers, to ensure timely and best-price acquisition of goods and services, with a specific focus on MRO items such as office equipment, production spare parts, and other indirect materials.

Collaborate with internal stakeholders to identify and understand purchasing needs, specifications, and requirements for various departments.

Develop and implement procurement and sourcing strategies to optimize sourcing, minimize costs, and maintain supplier relationships.

Prepare and issue hundreds of purchase orders, ensuring the accuracy of product specifications, quantities, and delivery timelines.

Coordinate with suppliers to track order status, resolve issues, and ensure on-time delivery of goods.

Maintain procurement records, such as contracts, purchase orders, and supplier information, in accordance with company policies and procedures.

Collaborate with cross-functional teams, such as production, logistics, and finance, to ensure seamless procurement and supply chain processes.

Stay updated on relevant regulations and compliance requirements related to purchasing activities.

Must be able to provide on-site warehouse support when the Warehouse Admin is absent.

Skills, Education, Training, or Experience Required:

• Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field (advantageous).
• 3-5 years of Proven experience as a buyer or in a similar procurement role.
• Proven experience in sourcing and purchasing previously unprocured items on multiple occasions.
• In-depth knowledge of procurement processes, best practices, and supplier management.
• Strong negotiation and communication skills to effectively interact with suppliers and internal stakeholders.
• Proficiency in using procurement software or enterprise resource planning (ERP) systems.
• Excellent organizational and time management skills to handle multiple procurement activities simultaneously.
• Attention to detail and accuracy in managing purchase orders, contracts, and supplier records.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong problem-solving skills and ability to proactively identify and resolve procurement-related issues.
• Knowledge of relevant regulations and compliance requirements in the procurement field.
• High-level proficiency in English.
• Proficiency in Microsoft Excel is required.