Merchandising Executive

Eskayvie Sdn Bhd; Shah Alam; On-site; MYR 42,000 - 60,000; Full time

Job summary

Eskayvie Sdn Bhd is seeking a Merchandising Executive to drive merchandise development, supplier liaison, and stock management for events and promotions. The role focuses on sourcing, negotiations, and timely delivery of branded items in line with campaigns.

You will collaborate with Finance, Procurement, Warehouse/DC, Brand & Creative, and Marketing to ensure cost efficiency, quality, and on-brand execution across HQ and event locations.

Qualifications

• Diploma/Degree in Business, Marketing, Management or a related field.
• 1–2 years of merchandising, purchasing or event support experience.
• Experience in vendor management and sourcing.
• Basic knowledge of merchandising and inventory management.
• Good negotiation and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with Canva/Adobe Illustrator for merchandise mock-ups is a plus.

Responsibilities

• Source and develop merchandise, corporate gifts and promotional items based on business requirements, budget and timeline.
• Identify, evaluate and liaise with local and international suppliers.
• Obtain and compare quotations, MOQ, specifications, samples, lead times and delivery terms.
• Negotiate pricing, quality, payment terms and delivery timelines.
• Propose creative and innovative merchandise ideas aligned with our brand and campaigns.
• Coordinate product sampling, revisions and approvals before production.
• Follow up with suppliers from confirmation through production and final delivery.
• Maintain an updated supplier/vendor database and supplier performance records.
• Monitor merchandise stock levels and movement across HQ, DC and event locations.
• Maintain accurate inventory records.
• Coordinate stock allocation, replenishment, transfers and distribution.
• Monitor low-stock, slow-moving, excess and ageing merchandise.
• Conduct periodic physical stock checks and inventory reconciliation.
• Coordinate with relevant departments on merchandise requirements and availability.
• Conduct quality checks on merchandise samples and delivered products.
• Ensure merchandise meets approved specifications, artwork and brand guidelines.
• Identify and report defects, discrepancies, shortages and quality issues.
• Coordinate corrective actions or replacements with suppliers.
• Monitor supplier performance in terms of quality, pricing, responsiveness and delivery.
• Track sourcing and production timelines to ensure timely delivery.
• Monitor merchandise costs against approved budgets.
• Identify opportunities for cost savings without compromising quality.
• Escalate potential delays, cost overruns, stock shortages and supplier risks when necessary.
• Maintain merchandise-related documentation in accordance with company SOP, Working Instructions and ISO requirements.
• Ensure quotations, comparison sheets, approvals, purchase documents, stock records and supporting documents are complete and updated.
• Maintain merchandise trackers, sourcing status, inventory records and supplier databases.
• Prepare weekly/monthly progress updates.
• Work closely with Finance, Procurement, Warehouse/DC, Brand & Creative, Marketing and other relevant teams.
• Support merchandise preparation, packing, allocation and distribution for company events and campaigns.
• Assist with merchandise displays, booth setup and branding materials when required.
• Support departmental and company events assigned by the Manager.

Skills

Negotiation

Communication

Excel

Canva

Adobe Illustrator

Vendor management

MS Office

Education

Bachelor's/Diploma in Business/Marketing/Management

Tools

Microsoft Office

Excel

Procurement systems

Job description

Are you someone who enjoys finding great products, working with suppliers, negotiating deals, and turning ideas into impactful promotional merchandise?

We’re looking for a Merchandising Executive to join our Event & Promotion team and play an important role in bringing our merchandise and promotional initiatives to life.

What You’ll Do:

• Source and develop merchandise, corporate gifts and promotional items based on business requirements, budget and timeline.
• Identify, evaluate and liaise with local and international suppliers.
• Obtain and compare quotations, MOQ, specifications, samples, lead times and delivery terms.
• Negotiate pricing, quality, payment terms and delivery timelines.
• Propose creative and innovative merchandise ideas aligned with our brand and campaigns.
• Coordinate product sampling, revisions and approvals before production.
• Follow up with suppliers from confirmation through production and final delivery.
• Maintain an updated supplier/vendor database and supplier performance records.

2. Inventory & Stock Management

• Monitor merchandise stock levels and movement across HQ, DC and event locations.
• Maintain accurate inventory records.
• Coordinate stock allocation, replenishment, transfers and distribution.
• Monitor low-stock, slow-moving, excess and ageing merchandise.
• Conduct periodic physical stock checks and inventory reconciliation.
• Coordinate with relevant departments on merchandise requirements and availability.

3. Quality & Supplier Performance

• Conduct quality checks on merchandise samples and delivered products.
• Ensure merchandise meets approved specifications, artwork and brand guidelines.
• Identify and report defects, discrepancies, shortages and quality issues.
• Coordinate corrective actions or replacements with suppliers.
• Monitor supplier performance in terms of quality, pricing, responsiveness and delivery.

4. Cost & Timeline Management

• Track sourcing and production timelines to ensure timely delivery.
• Monitor merchandise costs against approved budgets.
• Identify opportunities for cost savings without compromising quality.
• Escalate potential delays, cost overruns, stock shortages and supplier risks when necessary.

5. Documentation & Coordination

• Maintain merchandise-related documentation in accordance with company SOP, Working Instructions and ISO requirements.
• Ensure quotations, comparison sheets, approvals, purchase documents, stock records and supporting documents are complete and updated.
• Maintain merchandise trackers, sourcing status, inventory records and supplier databases.
• Prepare weekly/monthly progress updates.
• Work closely with Finance, Procurement, Warehouse/DC, Brand & Creative, Marketing and other relevant teams.

6. Event & Department Support

• Support merchandise preparation, packing, allocation and distribution for company events and campaigns.
• Assist with merchandise displays, booth setup and branding materials when required.
• Support departmental and company events assigned by the Manager.

What We’re Looking For:

• Diploma/Degree in Business, Marketing, Management or a related field.
• At least 1–2 years of experience in merchandising, purchasing, event support or related roles.
• Experience in vendor management and sourcing.
• Basic knowledge of merchandising and inventory management.
• Good negotiation and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with procurement systems is an added advantage.
• Knowledge of Canva/Adobe Illustrator for merchandise mock-ups is a plus.
• Experience in FMCG, retail or event promotion will be an added advantage.

We’d Love to Meet Someone Who Is:

• Creative and resourceful in finding new merchandise ideas.
• Passionate about branding, design and customer engagement.
• A good team player with a positive attitude.
• Independent and able to manage multiple tasks.
• A fast learner with good working behaviours.
• Detail-oriented, especially when it comes to cost, quality, stock and timelines.

If you're someone who enjoys a combination of commercial thinking, creativity, supplier management and hands‑on execution, we'd love to hear from you!