Malaysia - Accounts Payables Supervisor

Inchcape Shipping Services; Shah Alam; On-site; MYR 78,000 - 100,000; Full time

Benefits offered by this job

Holiday

Competitive salary

Employee Assistance Programme

Career development and progression

Job summary

Inchcape Shipping Services Malaysia seeks an experienced AP Supervisor to lead the accounts payable function in Shah Alam. The role focuses on hands-on processing, standardising procedures, and driving efficiency across the AP team.

You will manage invoice posting, payments, reconciliations, and reporting while coordinating with stakeholders to ensure timely, compliant operations. A finance background and strong Excel skills are essential.

Qualifications

• Graduate in Finance.
• 7–8 years of experience in accounts payable or finance roles.
• Proficient in MS Excel and MS Office; able to use PowerPoint for reporting.

Responsibilities

• Oversee AP day-to-day processing and drive process improvements.
• Post invoices, credit notes and related entries on time.
• Prepare weekly payment forecasts and approve paylists.
• Ensure compliance with global policies and vendor payments on time.
• Perform vendor reconciliations and maintain vendor statements.
• Coordinate with stakeholders and manage workload distribution.

Skills

MS Excel

Communication

Team leadership

Attention to detail

Problem solving

Education

Graduate in Finance

Tools

MS Office

PowerPoint

Job description

Who are Inchcape?

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of Job:

As a Supervisor for the AP team, you will play a major part in ensuring effective operations of the team, taking a hands‑on approach as required. Lead all areas of AP day to day process as well as driving change across the end to end process through working together with the team and the supervisors. Motivate and drive standardisation and ownership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function. Need to have good communication skills and interact professionally, collaboratively towards achievement of goals and need to be a great team player.

Duties and Responsibilities:

• Taking initiative to ensure that there is a smooth running of process flow without any gaps.
• Ensure all entries (invoices, credit notes, cost of sales and another payable related entries) are posted as per stipulated timelines.
• Prepare weekly forecasts for the proposed payments
• Prepare/ Review & Approve final paylist taking into consideration available funds for the week.
• Initiate / Approve payments in the bank as required for different entities.
• Ensure that all processes are in compliance with the global policies & procedures.
• Ensure priority category of vendors are paid on a timely basis.
• Active vendor reconciliation and ensure Vendor / Supplier statements are being reconciled by team on a timely basis and within the stipulated TAT
• Develop reports and monitor vendor database to ensure correct classification of vendors
• Ensure Ageing files are being reviewed weekly for all entities and gaps if any are closed including missing entries and allocations are completed.
• Prepare reports to assist in ensuring all rebates are being collected
• Engagement with stakeholders to ensure smooth process.
• Resolution and timely action on vendor queries and stakeholder queries.
• Appropriate distribution of workload to the team to ensure timelines are being met.
• Having regular team meetings and monitoring the progress.
• Good knowledge in MS Excel with advanced formulas like V-lookup & PPT.
• Performing Quality Audit for posted documents.
• Ability to handle work pressure and ensure deliverables
• Maintaining the various trackers on daily basis with correct information for review
• Support with audit requirements related to AP documents

Key Deliverables:

• Customer Focus
• Flexibility
• Initiative
• Meeting Timelines

Competency Requirements:

Core:

• organizing and prioritizing.
• attention to detail and accuracy.
• confidentiality
• judgement
• communicationskills.
• vendor relationshipskills
• information managementskills.
• problem analysis and problem-solving skills.

Key:

• Teamwork
• Professional integrity
• ability to meet deadlines

Management:

• Managing Performance
• Decision Making

Knowledge, Experience and Skills:

• Proficient with Microsoft Office (Word, Excel, PowerPoint
• Minimum 7 to 8 years of experience

Education and Professional Qualifications:

• Graduate in Finance

Other Requirements:

Essential:

• Good Communication Skills (English)
• Good Reconciliation Skill
• Knowledge in Microsoft office
• Willing to work on shift basis

Desirable:

• Strong accounting knowledge
• Basic understanding of Mandarin language

Why Inchcape Shipping Services?

We believe in building a diverse andhigh-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realise the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Global Perspective

we connect the world and see the bigger picture.

The Power of People

we rely on the strength of local agent knowledge and relationships.

Progress

we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

• Holiday
• Competitive salary
• Employee Assistance Programme
• Career development and progression opportunities
• Values Award celebration events

Plus, much more!

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Equal Employment Opportunity Employer

Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.