Logistics / Account Admin

Xinyi Energy Smart (M) Sdn Bhd; Port Klang; On-site; MYR 28,000 - 45,000; Full time

Job summary

Xinyi Energy Smart (M) Sdn Bhd in Port Klang is seeking a diligent Billing & Logistics Administrator. You will prepare invoices for imports/exports, maintain billing records and support AR/AP tasks. Training is provided in Melaka before assignment to Port Klang.

Requirements include SPM or Diploma in a related field, proficiency in Excel and MS Office, and strong English and Bahasa Malaysia; Mandarin is a plus. Ability to work independently and meet deadlines is essential.

Qualifications

• Minimum SPM or Diploma in accounting/finance/business/logistics.
• Experience in billing, invoicing, data entry, AR/AP preferred.
• Proficient in Microsoft Excel and MS Office.
• Strong English and Bahasa Malaysia; Mandarin an advantage.

Responsibilities

• Prepare and issue billing invoices accurately and on time.
• Check billing details, charges and supporting documents before issuing invoices.
• Process invoices related to import, export, transportation and other logistics services.
• Maintain proper records of invoices and billing documents.
• Assist with AR and AP tasks.
• Follow up on billing discrepancies and payment-related matters.
• Monitor shipment and container status and liaise with shipping lines.
• Follow up on shipment, documentation and billing-related matters.

Skills

Data entry

Billing

Excel

English

Bahasa Malaysia

Mandarin (adv)

Attention to detail

Time management

Education

SPM or Diploma in accounting/finance/business/logistics

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepare and issue billing invoices accurately and on time.

Check billing details, charges and supporting documents before issuing invoices.

Process invoices related to import, export, transportation and other logistics services.

Maintain proper records of invoices and billing documents.

Assist with Accounts Receivable (AR) and Accounts Payable (AP) related tasks.

Follow up on billing discrepancies and payment-related matters.

Data Entry & Administration

Perform daily data entry for invoices, shipment information and financial/logistics records.

Update and maintain accurate information in the company system and Excel.

Prepare, organize and maintain proper filing of billing, shipping and financial documents.

Assist in preparing reports and summaries when required.

Import & Export / Port Operations

Assist with import and export documentation and administrative matters at Port Klang.

Monitor shipment and container status.

Liaise with shipping lines, freight forwarders, hauliers and other relevant parties.

Follow up on shipment, documentation and billing-related matters.

Perform other duties assigned by the supervisor.

Job Requirements:

Minimum SPM / Diploma in Accounting, Finance, Business Administration, Logistics or related field.

Experience in billing, invoicing, data entry, AP/AR or logistics will be an advantage.

Basic knowledge of accounting and invoice processing.

Proficient in Microsoft Office, especially Excel.

Good command of English and Bahasa Malaysia; Mandarin is an added advantage.

Detail-oriented, responsible and accurate in handling data and documents.

Able to work independently and meet deadlines.

Willing to work at Port Klang.

Training Arrangement

Required to undergo 1–2 weeks of initial training at Jasin, Melaka upon joining the company.

Training will cover billing, invoice processing, data entry, AP/AR and relevant import/export procedures.

Upon completion of training, the employee will be assigned to Port Klang.