Legal Executive

ZICO Trust (M) Berhad; Petaling Jaya; On-site; MYR 42,000 - 66,000; Full time

Job summary

ZICO Trust (M) Berhad in Malaysia seeks a Legal & Operations Administrator to support trust administration, regulatory compliance, and documentation across our client portfolios. The role requires 1–3 years of relevant experience, a Law Degree, and fluency in Bahasa Malaysia and English.

You will coordinate with legal advisors, regulators, and internal teams to ensure accurate records and timely approvals. A proactive, detail-oriented individual who can handle confidential information and work

Qualifications

• 1–3 years of relevant experience in trust administration or regulated financial services.
• Law degree required; strong knowledge of legal requirements.
• Knowledge of KYC and AML practices is a plus.
• Fluent in Bahasa Malaysia and English.
• Proficient with Microsoft Office and related software.

Responsibilities

• Assist in preparing, reviewing, and maintaining trust documents.
• Ensure compliance with trust laws, regulations, and internal policies.
• Support KYC, AML, and due diligence processes.
• Maintain accurate trust records and statutory documentation.
• Coordinate with legal advisors, regulators, and compliance teams.
• Prepare trust-related reports and regulatory filings.
• Assist in operational and estate planning tasks.

Skills

KYC & AML

Legal documentation

Stakeholder liaison

Communication skills

Multitasking

Confidential information handling

Education

Law Degree

Tools

Microsoft Office

Job description

Full time : On site - no work from home / hybrid

DUTIES & RESPONSIBILITIES :

Legal & Operations Administration

• Assist in the preparation, review, and maintenance of trust related legal documents.
• Ensure trust structures comply with applicable trust laws, regulatory requirements, and internal governance policies.
• Support Know-Your-Customer (KYC), Anti-Money Laundering (AML), and due diligence processes.
• Maintain accurate and up to date trust records, registers, and statutory documentation.
• Liaise with legal advisors, regulators, and internal compliance teams when required.

Operational & Trust Administration

• Coordinate the execution, safekeeping, and distribution of trust documentation.
• Monitor ongoing trust administration matters, including amendments, updates, and variations.
• Ensure timely and accurate documentation flow between internal teams and external stakeholders.
• Support trust related operational reporting and audit requirements.
• Complete administrative tasks within specified timelines to support operational efficiency.

Legal & Documentation

• Prepare and vet wills, trust, and related estate planning documents.
• Assist in structuring and implementing estate planning solutions in accordance with applicable laws.
• Ensure all legal and estate planning documentation meets regulatory, legal, and internal standards.

Regulatory & Compliance

• Maintain a strong understanding of laws and regulations governing trusts, wills, and estate planning.
• Ensure continuous compliance with regulatory standards, internal policies, and procedural guidelines.
• Support compliance reviews and regulatory inspections when required.

Reporting & Documentation

• Prepare trust-related reports, statements, and regulatory filings as required.
• Maintain accurate and up-to-date records in accordance with audit and regulatory standards.
• Support audit and internal reviews by providing necessary documentation and explanations.
• Collaborate effectively with clients, internal teams, and external professionals to ensure smooth coordination and successful outcomes.
• Keep up-to-date with internal processes, regulatory changes, and industry best practices to enhance accuracy, efficiency, and compliance in daily operations.
• Collaborate with various departments to optimize operational procedures and ensure effective teamwork across the organization.

Additional Responsibilities

• Perform other relevant tasks as assigned by senior management to support the efficient operation of the business.

JOB REQUIREMENTS :

• 1-3 years of relevant experience in Trust Administration, Legal Practice, Banking Operations, or a regulated financial services environment.
• Possess a Law Degree.
• Proven working experience in legal field.
• Proven knowledge of legal requirements and controls (e.g. Anti-Money Laundering / Syariah, etc.).
• Experience in the legal, insurance, financial services, or will-writing services will be an added advantage.
• Knowledge of KYC and AML practices is an added advantage.
• Fluent in Bahasa Malaysia and English.
• Proficient in Microsoft Office application and other relevant software.
• Excellent written and verbal communication skills, with the ability to offer valuable insights.
• Ability to work effectively in a fast-paced environment with minimal supervision.
• Excellent interpersonal skills, with the ability to engage effectively with diverse audiences.
• Strong organizational skills and the ability to prioritize tasks under pressure.
• Experience in handling confidential information securely.
• Strong analytical and problem-solving skills, with the ability to assess legal challenges and provide strategic solutions.
• Familiarity with industry practices and professional standards.