Junior Specialist - Account Payable / Expense Management

Commerz Global Service Solutions; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Job summary

Commerz Global Service Solutions in Malaysia is seeking an Accounts Payable Specialist to join the Expense Management team. You will ensure timely payment of invoices, accurate postings, and adherence to Commerzbank policies across serviced entities.

You will guide junior staff, collaborate with the Regional Head Office in Singapore and other stakeholders, and deliver timely reports. The role requires attention to detail, strong communication, and the ability to work with minimal supervision

Qualifications

• Educational background in Accounting, Finance or related field.
• 1-3 years of accounting experience preferred.
• Experience with financial institutions beneficial.

Responsibilities

• Oversee invoice processing to ensure timely payments.
• Ensure postings align with Commerzbank policies and approvals.
• Provide month-end entries and reconciliations as required.
• Guide junior staff in the team and support regional offices.
• Collaborate with stakeholders across serviced entities to ensure consistent payment processes.

Skills

Organized and prioritization

Attention to detail

Analytical thinking

Communication skills (written & verbal

Process orientation

Stakeholder service orientation

Time management under deadlines

Education

Accounting/Finance or related field

1-3 years accounting experience

Job description

The role is part of the Expense Management / Accounts Payable team of the entity, ensuring that invoices are paid timely and entries are booked correctly. At the same time being responsible that the Commerzbank global payment processes and policies are adhered to meticulously. The payment process is performed for all serviced entities and may include Commerz Global Service Solutions itself.

• To take an important role I the month-end process by passing accounting entries as needed
• To guide junior staff in the team
• To work closely with the Regional Head Office in Singapore as well as various stakeholders in the other services entities to ensure consistency in payment processes across the serviced entities
• Key to performing this role is an ability to work both independently to meet the expectations on invoice processing and alongside team members to meet the additional responsibilities. Further, good communication skills are required, both verbal and written, for interaction with key stakeholders such as other departments and internal / external auditors
• To be responsible for the quality, quantity and timeliness of invoice processing for the serviced entities
• To ensure all invoices are compliant to Commerzbank’s policies and approval requirements before being paid.
• To closely work with the Regional Head Office, other departments / counterparts in the region on resolving disputes and ensure proper escalation process where necessary
• To ensure all relevant reconciliation tasks are done in a timely manner and open questions get resolved
• To prepare regular and ad hoc statistics and reports on expenses
• To guide other Finance teams in the region on Expense Management processes and to guide junior staff
• To cooperate closely with other Finance areas to support achievement of overall process goals. E.g. provide input to budget and cost allocation processes as well as to numbers explain for legal entity expenses
• To oversee the month end bookings required for the entities, such as operating and bonus accruals, prepayments and intercompany related items

Specialist knowledge:

• An educational background in Accounting, Finance or related field\1 to 3 years of experience in Accounting related.
• Experience with Financial Institutions beneficial
• Organized and able to prioritize
• Good attention to detail, accuracy and being meticulous
• Good analytical and problem solving skills, good team player
• Good communication skills both written and verbal
• Process orientated with ability to analyse and recommend / drive improvements
• Service orientated to key clients and stakeholders
• Able to work with minimum supervision and under time pressure with tight deadlines