Import Documentation Executive

Tanera Transport Sdn Bhd; Kuala Lumpur; On-site; MYR 25,000 - 42,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Casual Wear

Compassionate Leave

Company Activities

Fun Environment

Job summary

Tanera Transport Sdn Bhd is seeking an entry-level Logistics Admin to support shipping documentation, data entry, and cross-functional coordination in Kuala Lumpur. The role suits recent graduates with a keen eye for accuracy and strong English/Bahasa Malaysia communication.

You will liaise with internal teams and external partners to ensure compliant documentation and timely shipment updates, with Mandarin considered an asset.

Qualifications

• High school diploma expected; diploma in logistics preferred.
• Entry-level role suitable for recent graduates.
• Strong data entry and meticulous record-keeping.
• Familiarity with shipping docs is a plus.
• Understanding of import/export and customs is advantageous.
• Proficient in English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Prepare, review, and organize shipping and logistics documents with accuracy.
• Enter and maintain shipment, inventory, and customs data in the system.
• Coordinate with freight forwarders and brokers to resolve discrepancies.
• Ensure documents meet customs requirements and trade laws.
• File and archive logistics documents for audit readiness.
• Communicate shipment status in English, Bahasa Malaysia, and Mandarin.
• Perform quality checks to minimize errors and delays.

Skills

Data entry

Attention to detail

Communication skills

English & Bahasa Malaysia

Mandarin (asset)

Education

High school diploma

Diploma in Logistics or related field

Tools

Microsoft Word

Excel

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.

Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.

Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.

Familiarity with logistics and shipping documentation processes is a plus.

Basic understanding of import/export procedures and customs regulations is advantageous.

Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.

Ability to organize and manage multiple tasks efficiently in a fast-paced environment.

Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Requirement

• High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.
• Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.
• Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.
• Familiarity with logistics and shipping documentation processes is a plus.
• Basic understanding of import/export procedures and customs regulations is advantageous.
• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.
• Ability to organize and manage multiple tasks efficiently in a fast-paced environment.
• Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Responsibility

• Assist in the preparation, review, and organization of all shipping and logistics documentation, including bills of lading, packing lists, commercial invoices, and certificates of origin, ensuring accuracy and completeness.
• Accurately enter and maintain data related to shipments, inventory, and customs declarations into the company's logistics management system, adhering to strict record-keeping standards.
• Support the logistics team by liaising with internal departments and external partners (e.g., freight forwarders, customs brokers) to gather necessary information and resolve documentation discrepancies.
• Ensure compliance with relevant import and export regulations by verifying that all documentation meets the requirements of customs authorities and international trade laws.
• File and archive all logistics-related documents systematically, maintaining an organized and easily retrievable filing system for audit and reference purposes.
• Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.
• Perform quality checks on all documentation to ensure a high level of accuracy and attention to detail, minimizing errors that could lead to delays or additional costs.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Casual Wear
• Compassionate Leave
• Company Activities
• Fun Entertainment Environment