Documentation Coordinator

Tanera Transport Sdn Bhd; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Casual Wear

Compassionate Leave

Company Activities

Fun Entertainment Environment

Job summary

Tanera Transport Sdn Bhd in Kuala Lumpur is seeking an entry-level Logistics Admin to support documentation, data entry, and coordination for shipments. The role suits fresh graduates with an interest in logistics and transportation and requires accuracy and strong English/Bahasa Malaysia communication. Mandarin is a plus, with proficiency in MS Word, Excel, and Outlook.

This junior position offers training and growth opportunities within the company, in a fast-paced logistics environment.

Qualifications

• High school diploma or equivalent; diploma in Logistics, Supply Chain Management, Business Administration, or related field preferred.
• Entry-level position suitable for recent graduates with interest in logistics and transportation.
• Proficiency in data entry and record-keeping with attention to accuracy.
• Familiarity with logistics and shipping documentation processes.
• Basic understanding of import/export procedures and customs regulations.
• Excellent written and verbal communication in English and Bahasa Malaysia; Mandarin is a asset.
• Ability to organise and manage multiple tasks in a fast-paced environment.
• Proficient in MS Word, Excel, and Outlook.

Responsibilities

• Assist in preparation, review, and organization of all shipping and logistics documentation, ensuring accuracy and completeness.
• Accurately enter and maintain data related to shipments, inventory, and customs declarations into the logistics management system, adhering to strict record-keeping standards.
• Support the logistics team by liaising with internal departments and external partners to gather necessary information and resolve documentation discrepancies.
• Ensure compliance with import and export regulations by verifying that all documentation meets customs requirements and international trade laws.
• File and archive all logistics-related documents in an organized filing system for audit and reference purposes.
• Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.
• Perform quality checks on all documentation to minimize errors and delays.

Skills

Data entry

Record-keeping

English language

Bahasa Malaysia

MS Word

MS Excel

MS Outlook

Organizational skills

Multilingual communication

Education

Diploma in Logistics or Supply Chain Management

High school diploma

Tools

Logistics management system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.

Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.

Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.

Familiarity with logistics and shipping documentation processes is a plus.

Basic understanding of import/export procedures and customs regulations is advantageous.

Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.

Ability to organize and manage multiple tasks efficiently in a fast-paced environment.

Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Requirement

• High school diploma or equivalent required; a diploma in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.

• Entry-level position, suitable for recent graduates with a strong interest in the logistics and transportation industry.

• Proficiency in data entry and record-keeping, with a keen eye for accuracy and attention to detail.

• Familiarity with logistics and shipping documentation processes is a plus.

• Basic understanding of import/export procedures and customs regulations is advantageous.

• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant asset.

• Ability to organize and manage multiple tasks efficiently in a fast-paced environment.

• Proficient in using standard office software, including Microsoft Word, Excel, and Outlook.

Responsibility

• Assist in the preparation, review, and organization of all shipping and logistics documentation, including bills of lading, packing lists, commercial invoices, and certificates of origin, ensuring accuracy and completeness.

• Accurately enter and maintain data related to shipments, inventory, and customs declarations into the company's logistics management system, adhering to strict record-keeping standards.

• Support the logistics team by liaising with internal departments and external partners (e.g., freight forwarders, customs brokers) to gather necessary information and resolve documentation discrepancies.

• Ensure compliance with relevant import and export regulations by verifying that all documentation meets the requirements of customs authorities and international trade laws.

• File and archive all logistics-related documents systematically, maintaining an organized and easily retrievable filing system for audit and reference purposes.

• Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.

• Perform quality checks on all documentation to ensure a high level of accuracy and attention to detail, minimizing errors that could lead to delays or additional costs.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Casual Wear
• Compassionate Leave
• Company Activities
• Fun Entertainment Environment