Human Resource & Admin Specialist

Sinppa Industrial; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Johor Bahru is seeking a dedicated HR & Admin professional to manage human resources and office administration. Responsibilities include end-to-end recruitment, payroll processing, and ensuring compliance with Malaysian labor laws. The successful candidate should have a Bachelor's degree, strong communication skills in English and Mandarin, and prior HR experience. We offer a competitive salary, benefits, and a supportive work environment.

Benefits

Competitive salary and benefits package

Opportunities for professional growth and development

Supportive work environment

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2-4 years of HR and Admin experience for the Executive Level.
• 5-7 years of HR and Admin experience for the Senior Executive Level.

Responsibilities

• Assist in recruitment, onboarding, and payroll processing.
• Maintain employee records and manage benefits administration.
• Ensure compliance with Malaysian labor laws and HR policies.
• Manage office supplies and maintain documentation.

Skills

Knowledge of Malaysian employment laws

HRMS/payroll software proficiency

Excellent communication in Mandarin

Strong organizational abilities

Integrity with confidential information

Education

Bachelor's degree in Human Resources or related field

2-4 years of HR and Admin experience (Executive Level)

5-7 years of HR and Admin experience (Senior Executive Level)

Tools

Microsoft Office

Job description

We are looking for a dedicated and experienced HR & Admin professional to join our team. This role is crucial in managing both human resources and office administration functions, ensuring smooth and efficient operations. The ideal candidate will be proactive, detail-oriented, and possess strong interpersonal skills to support our employees and uphold company policies.

Key Responsibilities

1. Human Resources Management

• Recruitment & Onboarding:
  • Assist in end-to-end recruitment, including job postings, candidate screening, interviews, and issuing offer letters.
  • Coordinate and facilitate new employee onboarding and orientation programs.
• Payroll & Benefits Administration:
  • Process monthly payroll accurately, including EPF, SOCSO, EIS, and PCB deductions.
  • Administer employee benefits such as medical claims, leave records, and insurance.
• Employee Relations:
  • Maintain and update employee records and personal files.
  • Assist in addressing employee grievances and disciplinary matters in compliance with company policies.
• Compliance & Policies:
  • Ensure adherence to Malaysian labor laws (e.g., Employment Act).
  • Support the review and update of HR policies and the employee handbook.
• Training & Development:
  • Coordinate training programs and maintain training records.
  • Process HRDF training grant applications.

2. Office Administration

• General Administration:
  • Manage office supplies, equipment maintenance, and vendor relationships.
  • Handle company correspondence and documentation.
• Facilities Management:
  • Oversee office maintenance, safety, and security matters.
  • Coordinate with vendors and service providers.
• Reporting & Documentation:
  • Prepare HR reports (e.g., attendance, turnover, training).
  • Maintain an organized filing system for HR and administrative documents.

Requirements

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Executive Level: 2-4 years of HR and Admin experience.
• Senior Executive Level: 5-7 years of HR and Admin experience.
• Experience in the manufacturing industry is preferred.

Skills & Competencies

• In-depth knowledge of Malaysian employment laws and HR best practices.
• Proficiency in HRMS/payroll software and Microsoft Office.
• Excellent communication skills in Mandarin, English, and Bahasa Malaysia (proficiency in Mandarin is required to communicate effectively with Mandarin-speaking clients).
• Strong organizational and time management abilities.
• Discretion and integrity when handling sensitive and confidential information.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.