HR Operations & Records Coordinator

Sophic Automation; Seberang Perai; On-site; MYR 33,000 - 56,000; Full time

Job summary

Sophic Automation – Bukit Mertajam, Penang is seeking an HR Administrator to maintain employee records, manage HRMS data, and prepare HR letters. The role covers payroll coordination, recruitment administration, and general HR reporting, ensuring confidentiality and compliance with company policies.

Responsibilities include supporting onboarding, filing, audits, and coordination with internal departments to streamline HR processes.

Qualifications

• Maintain accurate employee records, personnel files, and HR documentation in both physical and electronic filing systems.

Responsibilities

• Update and maintain employee information in the HRMS, including new hires, confirmations, transfers, promotions, resignations, and other employee movements.
• Prepare HR-related documents including employment letters, confirmation letters, transfer letters, resignation acceptance letters, and other correspondence.
• Maintain organization charts, headcount reports, employee databases, and HR records.
• Assist payroll inputs and statutory documentation; coordinate with Payroll to ensure timely processing.

Job description

Sophic Automation – Bukit Mertajam, Penang is seeking an HR Administrator to maintain employee records, manage HRMS data, and prepare HR letters. The role covers payroll coordination, recruitment administration, and general HR reporting, ensuring confidentiality and compliance with company policies.

Responsibilities include supporting onboarding, filing, audits, and coordination with internal departments to streamline HR processes.