HR Executive (Payroll)

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 70,000 - 100,000; Full time

Job summary

A construction and property management firm in Kuala Lumpur is seeking an experienced HR Manager to oversee all HR functions, including recruitment, training, payroll, and compliance with Malaysian labor laws. The ideal candidate will have 2-5 years of HR experience, preferably in the construction sector, along with strong leadership and communication skills. Knowledge of HRIS software and proficiency in Bahasa Malaysia and English are essential. This role offers the opportunity to shape HR policies and lead performance management initiatives.

Qualifications

• Minimum 2-5 years of relevant HR and admin experience.
• At least 3-5 years in a managerial role, preferably in property development.
• Proficient in Bahasa Malaysia and English, Chinese is advantageous.

Responsibilities

• Oversee all HR functions including planning, recruitment, onboarding, and resignations.
• Develop HR policies and employee handbooks complying with legal requirements.
• Lead performance management processes including appraisals and improvement plans.
• Advise on industrial relations and manage employee grievances.
• Ensure accurate payroll processing and compliance with statutory submissions.
• Coordinate training and development needs for staff.

Skills

Leadership

Interpersonal skills

People management

Communication

Conflict resolution

Negotiation

Proactive

Detail-oriented

Tools

Infotech software

Job description

To manage all human resources and administrative functions of the Company, including workforce planning, recruitment, training, employee relations, payroll coordination, compliance, and general office administration ensuring alignment with business goals and compliance with Malaysian labor laws, especially in the context of construction and property development operations.

KEY RESPONSIBILITIES

• Oversee the full spectrum of HR functions including manpower planning, recruitment, onboarding, information, transfers, and resignations.
• Develop and implement HR policies, SOPs, and employee handbook in line with current legal requirements.
• Lead performance management processes including KPI setting, appraisals, and performance improvement plans.
• Advise and manage industrial relations matters, staff discipline, warning letters, domestic inquiries, and employee grievances.
• Ensure timely and accurate payroll processing, statutory submissions (EPF, SOCSO, EIS, PCB), and benefits administration.
• Coordinate and track training & development needs for HQ and site staff; manage HRDF claims and documentation.
• Maintain HRIS and employee database for both office and site personnel.

Plus point

• Have done / known about workforce / manpower planning
• Culture activity
• Able to develop handbook playbook content etc
• Experienced in payroll
• Experienced in using Infotech software.
• Smart in numbers.

Competency

• Able to work in fast-paced working environment
• Able to work independently with minimum supervision and min mistake
• Presentation - would want this person to conduct workshop/company staff activities
• Content development - powerpoint/copy writing
• Financial and business accument so understand about cost & how to manage.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Experience: Minimum 2-5 years of relevant HR and admin experience, including at least 3-5 years in a managerial role, preferably in the property development and/or construction industry.
• Language: Proficient in Bahasa Malaysia and English (written and spoken). Able to speak Chinese will be added advantage.

REQUIRED SKILLS & COMPETENCIES

• Strong leadership, interpersonal, and people management skills.
• In-depth knowledge of Malaysian labour laws and construction site HR practices.
• Good understanding of payroll systems and HRIS software.
• Excellent communication, conflict resolution, and negotiation abilities.
• Proactive, detail-oriented, and able to work under pressure.
• High integrity, discretion, and professionalism in handling sensitive matters.