HR & Admin Coordinator: Onboarding, Payroll & Operations

Ecoware International; Johor Bahru; On-site; MYR 39,000 - 50,000; Full time

Job summary

Ecoware International is seeking an HR/Admin Assistant in Malaysia to support recruitment, employee records, payroll inputs, and training coordination. You will handle routine HR tasks, assist with policies and benefits, and maintain confidential information with integrity.

The role requires a Diploma in HRM or BA, fresh graduates are encouraged to apply, and good English and Bahasa Malaysia are expected. Proficiency in MS Office is essential, with a fast-paced environment and confidentiality a

Qualifications

• Diploma in Human Resource Management, Business Administration or related field.
• Fresh graduates are encouraged to apply; internship or admin experience is a plus.
• Basic knowledge of Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS).
• Good command of English and Bahasa Malaysia, written and spoken.

Responsibilities

• Assist in full recruitment process: posting, screening, interview coordination, onboarding.
• Maintain and update employee records in HR system (personal details, leave, attendance, movement).
• Prepare monthly payroll inputs, overtime, and leave summaries.
• Assist with employee queries, policies, benefits, and performance reviews.
• Coordinate training activities and track attendance; maintain training records.
• Prepare letters (confirmation, promotion, transfer, warning, termination).
• Oversee office supplies, equipment, maintenance, cleanliness, and vendor liaison.
• Support ISO documentation and audits; ensure compliance with ISO 9001:2015.

Skills

Organizational skills

Attention to detail

Confidentiality

Independent work

Microsoft Office (Word, Excel, PowerPt

Education

Diploma in Human Resource Management or Business Administration

Tools

MS Word

MS Excel

PowerPoint

Job description

Ecoware International is seeking an HR/Admin Assistant in Malaysia to support recruitment, employee records, payroll inputs, and training coordination. You will handle routine HR tasks, assist with policies and benefits, and maintain confidential information with integrity.

The role requires a Diploma in HRM or BA, fresh graduates are encouraged to apply, and good English and Bahasa Malaysia are expected. Proficiency in MS Office is essential, with a fast-paced environment and confidentiality a