Head of Administration & Facilities Operations

AIA Company Limited; Malaysia; On-site; MYR 90,000 - 150,000; Full time

Job summary

AIA Company Limited in AIA Digital+ invites a seasoned leader to head Administration & Facilities Operations, ensuring a safe, efficient and well-managed workplace that supports business continuity.

You will oversee facilities operations, OSH coordination, vendor management, governance and administrative services, and collaborate with internal stakeholders to deliver reliable services and an optimal working environment across our Asia-Pacific teams.

Responsibilities

• Lead and manage Administration & Facilities Management to provide a safe, efficient and well-maintained workplace.
• Oversee maintenance, housekeeping, utilities, office equipment, workplace services and facilities-related employee requests.
• Coordinate with building management, contractors and service providers to ensure timely issue resolution and service continuity.
• Support office events and other operational requirements.
• Manage workplace planning, space utilisation, seating arrangements and facilities requirements to support business needs.
• Coordinate office renovation, refurbishment, relocation and workplace improvement projects.
• Work with internal stakeholders, project teams, building management and vendors to minimise operational disruption during workplace changes.
• Support applicable lease, renovation and project approval requirements.
• Maintain appropriate operational controls, records and documentation for Administration & Facilities Management activities.

Job description

AIA Company Limited in AIA Digital+ invites a seasoned leader to head Administration & Facilities Operations, ensuring a safe, efficient and well-managed workplace that supports business continuity.

You will oversee facilities operations, OSH coordination, vendor management, governance and administrative services, and collaborate with internal stakeholders to deliver reliable services and an optimal working environment across our Asia-Pacific teams.