Facilities & Administration Operations Manager

AIA (Vietnam) Life Insurance; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

AIA Digital+ seeks a proven leader to head Administration & Facilities Management, ensuring a safe, efficient and compliant workplace. You will oversee daily operations, facilities projects and vendor relationships while supporting business continuity and employee well-being.

In this role, you will coordinate workplace planning, OSH initiatives and governance, working with stakeholders and service providers to minimise disruption during changes and improvements.

Qualifications

• Oversee workplace operations and facilities projects to support business needs.
• Coordinate with building management, contractors and service providers.
• Manage OSH coordination, risk assessments and safety initiatives.
• Governance, control records and compliance for facilities activities.
• Lead and develop the Facilities Management team and plan resources.

Responsibilities

• Oversee day-to-day admin and facilities operations to maintain a safe, efficient workplace.
• Coordinate office renovations, relocations and space utilisation to support business needs.
• Monitor OSH activities, risk assessments and safety improvements, ensuring regulatory compliance.
• Manage admin & facilities vendors, contracts, renewals and service performance.
• Collaborate with stakeholders to address workplace requirements and operational issues.

Skills

Administration

Facilities Management

Vendor Management

Governance

Team Leadership

Job description

AIA Digital+ seeks a proven leader to head Administration & Facilities Management, ensuring a safe, efficient and compliant workplace. You will oversee daily operations, facilities projects and vendor relationships while supporting business continuity and employee well-being.

In this role, you will coordinate workplace planning, OSH initiatives and governance, working with stakeholders and service providers to minimise disruption during changes and improvements.